Business Support Administrator

Role Overview

• Provide high-quality administrative support to the Group Functions environment
• Coordinate calendars, meetings, and stakeholder engagements
• Prepare correspondence, presentations, reports, and meeting minutes
• Manage travel (local and international), including booking and itinerary coordination
• Coordinate events, venue bookings, and catering arrangements
• Responsible for office infrastructure, e.g. office equipment and ordering stationery
• Develop and manage an efficient filing system
• Accountable for completing tasks of a personal nature on behalf of the senior manager
• Support the Executive Managers by collating reports, business presentations, drafting correspondence and taking minutes for meetings chaired the Executives
• Effective management of diaries
• Ensure that the Executives are equipped with necessary documentation to proceed with meetings
• Provide support in arranging functions, venue bookings, and travel arrangements
• Organise complex travel plans and itineraries
• Manage and ensure the sign-off and processing of supplier invoices.
• Responsible for the procurement of assets and relevant documentation for new hires

Requirements

• Grade 12
• A 3 year tertiary qualification in Business Administration, or equivalent experience
• 4 years relevant experience
• Proficiency in MS Office
• Some technical knowledge about area of operation
• Experience in managing budgets
• Excellent organisational skills
• Attention to detail
• Deadline orientated
• Ability to prioritise work in order of importance and risk
• Excellent communication and interpersonal skills
• Strong pro-active problem-solving skills
• Ability to work under pressure
• Good interpersonal skills
• High level of ownership and independence
• Adequate stakeholder management experience

Benefits

• Flexible work arrangements