Asset Management Program Analyst

Role Overview

• Review and analyze engineering reports prepared by external consultants
• Liaise with co-op representative(s) and administrative staff to gather required documentation, digitize and format documentation (where necessary) and organize for use by contracted professionals
• Develop long-term strategies for capital renewals and how co-ops can pay for required work
• Collaborate with other team members during the development of long-term strategies, taking into consideration co-op finances, legal obligations and client preferences
• Draft asset management plan reports based on Federation templates and standards
• Attend co-op board meetings and promote the program and assist co-op boards in understanding the requirements of the asset management program
• Attend co-op meetings and present workshops for individual client co-ops (which may involve meetings outside regular office hours and some travel)
• Assist with maintaining of databases, spreadsheets, templates and other files
• Provide updates to the Co-op Services Director and others on the status of each asset management plan anticipating problems that may arise that will impact the Federation’s relationship with the co-op or contracted professionals
• Assist client with implementation of major construction projects by:
• Preparing cash flow projections that can be reviewed by potential lenders or regulatory bodies (such as CMHC, The Agency for Co-operative Housing and BC Housing)
• Working with the co-op to tender for project management services
• Assisting with scoping of project
• Commissioning an appraisal or other ancillary reports
• Helping select a quantity surveyor
• Providing general information about construction processes
• Providing other services as the long-term planning services evolve and supporting government relations efforts involving spreadsheets
• Support CHF BC’s energy benchmarking and sustainability initiatives that connect to asset management planning
• Maintain a current understanding of incentive and funding programs applicable to housing co-ops and assist co-ops with applying for funding programs

Requirements

• Post-secondary diploma in business administration, building sciences, project management or equivalent experience
• Minimum of three (3) years of experience writing and editing documents
• Familiarity with building condition assessments and financial forecasting
• Reserve planning designation is highly desirable (CRP, ARP, etc.)
• Familiarity implementing major construction projects or a background in building science is preferred
• Knowledge of customer relationship management systems (such as Salesforce)
• Proficient in MS Office Suite of Applications
• Strong presentation and communication skills (verbal and written)
• Effective problem solving and conflict resolution skills
• Creative problem solver and open to new ideas with strong multi-tasking and organizational skills
• Excellent writing, proof-reading and presentation skills
• Ability to communicate with, and present complex information to, a variety of audiences including excellent written and interpersonal skills necessary for achieving goals and resolving conflicts
• Ability to understand financial data and draw conclusions
• Exposure to the co-op housing sector (working, living or volunteering) or in other co-op enterprises, or willingness to learn about the co-op sector, and experience with buildings is definitely an asset
• Excellent interpersonal skills
• Experience in non-profit accounting/finance within a non-profit organization in BC would be considered an asset.

Benefits

• Vacation pay
• Statutory Holidays
• Christmas closure days
• Monday to Friday work week
• Competitive compensation – we are a Living Wage employer