Support administrative, accounting, client service, and documentation functions across the business.
Maintain accurate records, supporting billing and vendor processes.
Assist with client and insurance documentation.
Work closely with the administration team to ensure timely, accurate, and professional service.
Review and proofread reports, documents, and client-facing materials before distribution.
Create, update, and maintain accurate client information across company databases.
Handle general administrative tasks, including filing, faxing, mailing, scanning, and organizing records.
Process and record daily deposits accurately and in a timely manner.
Enter, maintain, and help manage vendor bills within Bill.com.
Prepare invoicing and set up recurring transactions for renewal agreements.
Communicate effectively with the administration team and other departments to support daily business needs.

Prior administrative, accounting, billing, bookkeeping, or office support experience preferred.
Strong attention to detail with the ability to proofread documents and maintain accurate records.
Comfortable working with databases, accounting systems, Microsoft Office applications, and technology platforms such as Bill.com.
Excellent written and verbal communication skills with a professional client service mindset.
Ability to manage multiple priorities, meet deadlines, and follow established procedures.
After 90 Day Training period, hybrid schedule will be 8:30am to 5:00pm, 2 days on-site, 3 days remote.
Reliable, organized, and able to work both independently and as part of a team.
Willingness to learn, adapt, and support changing business needs.

Competitive Salary: $19.25 to 21.65 per hour based on experience
401K (with employer matching up to 4%)
Accrued PTO and paid holidays
Generous employer contribution towards health benefits costs
Employer paid life insurance, with additional options
Employer paid supplemental short term disability insurance
Mileage reimbursement for personal vehicle use
Pretax benefit options
We provide all tools required to perform duties including work computer and cell phone
Paid training and professional certifications
Professional development and growth, and quarterly performance conversations
Other perks

Accounting Admin Assistant

Key skills