Assistant Project Manager (MEP Design)

DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions. The Assistant Project Manager (MEP Design) is responsible for supporting all aspects of a project, focusing on project deliverables and team management while collaborating with various stakeholders to ensure successful project execution.

Responsibilities:

• Collaborate with the Project Manager to oversee project schedules, track milestones, and manage workflow to ensure timely delivery of project phases
• Act as a liaison between internal teams, clients, and contractors to facilitate seamless communication and resolve issues promptly
• Maintain project documentation and organize files, ensuring all stakeholders have access to the most current information
• Manage and distribute RFIs, submittals, transmittals, and other project-related documentation
• Monitor construction progress by maintaining logs and tracking contractor inquiries or responses
• Ensure all construction administration tasks are completed in alignment with project specifications and standards
• Assist with Revit tasks, including creating, editing, and maintaining design models and drawings
• Review models for quality and accuracy, ensuring they meet project requirements
• Provide drafting support as needed to expedite the preparation of drawing sets for submission
• Prepare meeting agendas, take detailed notes, and distribute summaries with clear action items and deadlines
• Follow up with team members on assigned tasks and provide reminders for upcoming deadlines
• Present project updates to internal stakeholders in a clear, concise manner
• Anticipate project needs by identifying potential risks, bottlenecks, or inefficiencies and suggesting solutions to keep the project on track
• Regularly review project workflows and recommend process improvements to enhance team efficiency
• Take initiative to address and resolve minor issues independently, escalating more significant concerns to the Project Manager
• Build strong relationships with clients, contractors, and vendors to promote collaboration and ensure alignment on project goals
• Respond promptly to inquiries from stakeholders, providing accurate and professional communication
• Coordinate deliverables and submissions to meet client and regulatory requirements
• Perform quality checks on documentation, drawings, and models to ensure consistency and accuracy
• Attend site visits and conduct review of existing condition surveys and help with punchlists
• Assist in preparing status reports and updates for both internal and external stakeholders
• Track lessons learned during projects and document them for future reference
• Organize and maintain project records, ensuring all information is up to date and accessible
• Assist with onboarding new team members by providing project-specific training and guidance on workflows
• Support departmental goals by taking on additional responsibilities or participating in firm-wide initiatives as needed
• Provide routine reporting via narrative and photographic documentation
• Create / complete project and departmental reports
• Leverage AI-enabled and digital tools to enhance efficiency, reduce manual effort, and support consistent, high-quality work output
• Identify opportunities to improve processes and demonstrate a continuous learning mindset, seeking out new technologies, skills, and methods that elevate individual and team performance
• Adapt to emerging technologies and evolving digital workflows, actively supporting the integration and adoption of innovative tools across the organization
• Performs Other Related Duties as Assigned

Requirements:

• Knowledge of industry trends, project management and construction procedures and best practices
• Knowledge of MEP / FA / FP trades and the general requirements for each
• Skilled at producing drawings and visual aids using Revit
• Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management
• Skilled at using project management software such as Procore
• Knowledge of the importance of the Method of Procedure (MOP) Process, work notifications and protection of IT network and other equipment during construction
• Skilled in completing assignments accurately and with attention to detail
• Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
• Ability to follow company and site safety requirements
• Ability to analyze and prepare documents, reports and correspondence
• Ability to communicate effectively in both oral and written form (technical and non-technical information)
• Ability to work successfully as a member of a team and independently with moderate supervision
• Ability to work under pressure and meet close deadlines
• Ability to effectively plan and delegate the work of others
• Organizational skills, with the ability to manage multiple tasks simultaneously
• B.A. / B.S. degree in engineering, construction, or related discipline
• Minimum three years of related MEP consulting experience