Production Coordinator

Role Overview

• Own Production Scheduling & Project Management
• Build and maintain production schedules across multiple concurrent projects, tracking milestones, deadlines and resource availability.
• Coordinate shoot logistics including location bookings, crew scheduling, equipment hire and travel arrangements.
• Manage call sheets, production documents and briefing packs, ensuring all parties are prepared and aligned ahead of production.
• Take ownership of production folders, keeping paperwork current and ensuring documentation is rolled out consistently across projects.
• Track deliverables against agreed timelines, flagging risks or delays early and escalating when necessary.
• Maintain project management tools (including Monday.com) to keep all stakeholders updated on project status in real time.
• Manage Budgets & Suppliers
• Assist Producers in managing production budgets, tracking spend and processing purchase orders and invoices.
• Source and liaise with external suppliers, freelancers and vendors, managing quotes, contracts and delivery expectations.
• Maintain an up-to-date supplier and freelancer roster, including rates, availability and performance notes.
• Flag budget variances promptly and support Producers in keeping projects within scope.
• Coordinate Across Teams
• Act as a central point of contact across Creative, Strategy, Client Services and Post-Production to keep productions aligned.
• Track production processes and campaigns through to completion, giving Client Services accurate delivery timelines, status updates and seamless asset handover.
• Coordinate asset handover to the editing team, ensuring footage, briefs and reference materials are clearly organised and accessible.
• Support the onboarding of new freelancers and production partners, ensuring they have the tools, access and context needed to hit the ground running.
• Keep Studio Operations Running
• Oversee day-to-day studio operations, including equipment inventory, facility bookings and kit maintenance logs, in close collaboration with Post-Production to ensure continuity across production and editing pipelines.
• Manage file storage and archiving protocols, ensuring all production assets are correctly named, organised and backed up.
• Identify inefficiencies in production workflows and proactively suggest process improvements.
• Build, update and maintain production processes and workflows, ensuring documentation is clear, current and accessible to the wider team.

Requirements

• 2+ years' experience in a production coordination, project management or studio operations role (agency, broadcaster or publisher environment preferred).
• Strong working knowledge of project management tools, Monday.com experience highly desirable.
• Confidence managing multiple projects simultaneously with competing deadlines and shifting priorities.
• A solid understanding of video production workflows, from pre-production through to post and delivery.
• Experience managing supplier relationships, processing purchase orders and supporting budget tracking.
• Excellent written and verbal communication skills, able to keep multiple stakeholders informed clearly and concisely.

Benefits

• Hybrid working: 4 days in the office