Office Manager – Executive Assistant

Role Overview

• Manage inbound phone calls and coordinate schedules for inspections and remediation work.
• Handle email correspondence and support accounts payable and receivable processes.
• Make follow-up calls and assist leadership with inventory tracking and ordering.
• Ensure communication, scheduling, and administrative tasks are handled accurately and efficiently.
• Schedule inspections, remediation appointments, and project-related visits for team members.
• Process accounts payable and accounts receivable documentation and track invoices.

Requirements

• Previous experience in office administration, office management, scheduling, customer service, or a similar role preferred.
• Experience with accounts payable and accounts receivable processes is a plus.
• Strong phone, email, and written communication skills.
• Excellent organizational and time-management abilities.
• Professional, reliable, and detail-oriented.
• Comfortable working with customers, vendors, field staff, and leadership.
• Proficiency with basic computer systems, email, calendars, spreadsheets, and office software.
• Ability to learn company-specific software, scheduling platforms, accounting systems, or project management tools.

Benefits

• Opportunity for advancement
• Profit sharing
• Training & development