Proposal Coordinator

Role Overview

• Coordinate the proposal preparation and submission
• Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
• Distribute requests for information, internally, as required
• Centralize and standardize RFP content
• Set deadlines for content and manage submissions
• Strategize on proposal content and partner with the Defence Proposal Team
• Work with the Defence Proposal Team to draft tailored content
• Manage technical content with a high degree of accuracy
• Work with external vendors and stakeholders to obtain their input and information
• Review and editing of proposal material
• Arrange for proposal reviews
• Share lessons learned and best practices
• Incorporate a continuous improvement and compliance mindset
• Track proposals – submissions, successes, opportunities for improvement
• Create and maintain template documents
• Set-up and participate in debriefs and document feedback
• Act as the single point of contact for RFP, RFPQ, Expressions of Interest (EOI), and other such communications
• Ensure consistent look and feel for all submittals, with a focus on compliance
• Ensure proposal quality and compliance
• Archive information and keep marketing database up to date
• Maintain marketing information files, obtain project information at start of the project and create project folder
• Manage and update this information as project progresses and upon completion

Requirements

• Undergraduate degree/diploma in marketing/communications or business-related field
• 3-5 years’ experience with proposal creation responsibility specific to government related projects in a sales, business development or marketing environment
• Superior written and verbal communication skills
• Ability to communicate with team members at all levels of the organization
• Proficient or advanced experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
• Proficient or advanced experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.)
• Experience working with a Client Relationship Management (CRM) tool considered an asset
• Excellent project coordination skills and understanding of key business processes
• Ability to forge, grow and maintain positive relationships
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
• Ability to work within tight deadlines and prioritization of work to achieve them
• Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
• Highly developed interpersonal, communication, and organizational skills
• Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
• Ability to work collaboratively with a positive attitude
• Previous experience working in a corporate construction, architecture, and/or engineering environment considered an asset
• Experience with government procurement is considered an asset
• Experience with and a self-driven interest in implementing AI tools is considered an asset

Tech Stack

• Cloud

Benefits

• Competitive salary
• Health insurance
• Retirement plans
• Paid time off
• Professional development opportunities