Senior Executive Personal Assistant / Lifestyle Manager

Role Overview

• Coordinate international business and leisure travel (commercial and private aviation)
• Manage visas, itineraries, VIP airport services, transfers, accommodation, and reservations
• Organize luxury travel experiences and special requests
• Maintain loyalty programs, memberships, and VIP access arrangements
• Oversee multiple residences and coordinate with property managers
• Manage maintenance schedules, repairs, utilities, insurance, and service providers
• Maintain vendor relationships and ensure timely completion of all property-related tasks
• Coordinate household inventory, supplies, and procurement
• Manage a complex calendar across multiple time zones
• Coordinate medical appointments, wellness programs, and personal schedules
• Handle document management, filing, and confidential records
• Organize personal purchases, deliveries, and day-to-day requests
• Manage registrations, insurance, servicing, and maintenance schedules
• Coordinate with drivers, workshops, and external providers
• Maintain accurate records and renewal schedules
• Assist with private events, family celebrations, and special occasions
• Coordinate venues, vendors, caterers, and logistics
• Support family-related scheduling and administrative needs
• Liaise with lawyers, accountants, doctors, bankers, household staff, and external partners
• Act as the primary point of contact across all personal matters
• Resolve issues proactively before escalation is required
• Manage routine payments and expense tracking
• Coordinate invoices, receipts, and vendor documentation
• Support monthly expense reporting and basic financial administration

Requirements

• 5+ years of experience supporting UHNWI, founders, executives, family offices, celebrities, or private households
• Experience managing multiple areas simultaneously: travel, residences, vendors, administration, and logistics
• Strong understanding of luxury travel and premium service standards
• Exceptional organizational and problem-solving skills
• Ability to work independently with minimal supervision
• High emotional intelligence and strong communication skills
• Absolute discretion and professionalism
• Ability to remain calm under pressure and manage changing priorities
• Fluent Bulgarian and English
• Based in Bulgaria (Sofia preferred)
• Flexible availability across time zones when required
• Willingness to occasionally travel if needed

Benefits

• Competitive salary, based on experience