Office Administrator

Role Overview

• Manage hands-on operational workflows alongside Accounts Payable and Receivable duties, acting as a primary point of contact to process accounts receivables timely and accurately, and oversee daily administrative logistics with exceptional attention to detail.
• Continuously evaluate and refine our internal workflows, leveraging technology to elevate operational efficiency, manage organizational software subscriptions, and ensure both administrative and financial integrity.
• Deliver high-touch administrative support to executive leadership, seamlessly managing complex global scheduling, calendar alignment, and the execution of critical action items across Zicasso.
• Leverage reporting and visualization tools (e.g., Excel, Google Spreadsheets, etc.) to track key business performance and organizational goals.
• Work collaboratively within a team to support the daily operational needs of our remote workforce, assisting with vendor coordination, accounting tasks, and general office administration.

Requirements

• 6+ years of proven experience in business operations, accounting tasks, or a similar hybrid role, preferably remote.
• Strong working knowledge of Quickbooks and principles of account receivables & payables workflows is a big plus.
• High proficiency with spreadsheet software (Excel, Google Sheets) for reporting, and adopting or optimizing workplace technologies.
• Associate's or Bachelor's degree in business administration, accounting, or a related field preferred.
• Exceptional attention to detail, strong organizational skills, and proactive problem-solving.
• Ability to handle sensitive financial and corporate information with absolute discretion.
• Native or bilingual English proficiency to communicate clearly in a virtual, global environment.
• Comfortable working independently in a remote, full-time capacity (40 hours/week).

Benefits

• Remote work from your home base and flexible hours that allow you to enjoy a great work-life balance.
• Innovative, fast-paced and collaborative culture that values diverse voices and opinions.
• Learning and development annual stipend.
• Two company-sponsored business trips each year at international destinations we serve!