Project Administrative Assistant

Role Overview

• Support the administrative and financial management of assigned COA licensing projects
• Collect, verify, and maintain project and financial data to support accurate revenue recognition
• Verify COA data and information and save it in relevant tools.
• Track project financials, ensuring accuracy across budgets, invoicing, and internal systems
• Manage and process financial transactions, including invoice requests, validation, and follow-up
• Maintain accurate and up-to-date project trackers, financial records, and documentation
• Generate standard project and financial status reports
• Monitor timelines and follow up on pending actions, deliverables, and approvals
• Liaise with internal stakeholders and external partners to support timely and accurate processes
• Identify and flag data discrepancies or process issues and escalate as appropriate
• Contribute to data quality and continuous improvement of tools and processes

Requirements

• 2+ years of experience in project administration, financial coordination, or similar roles
• Experience working with invoicing, budgeting, or revenue tracking processes
• Strong attention to detail and accuracy, particularly with data and financial information
• Good organizational and multitasking skills, with the ability to manage competing priorities
• Strong communication skills and ability to work in an international team environment
• Proficiency in MS Office (especially Excel) and data tracking tools
• Nice to have: Experience in clinical research, COA licensing, or similar environment
• Familiarity with tools such as Monday.com

Benefits

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways