Ensure deadlines, meetings, and important commitments are properly tracked and managed.
Monitor email communications and prioritize important matters.
Coordinate and book meeting locations as needed.
Manage and maintain the executive’s calendar, meetings, and daily schedule.
Identify opportunities to improve workflows and administrative processes.
Utilize Claude and other available tools to support reporting and data analysis.
Maintain accurate records and information within Clio and Lawmatics.
Handle inbound and outbound phone communications professionally.
Track action items and ensure timely follow-up on tasks and commitments.
Assist with administrative tasks related to appointments and scheduling.
Create, run, and pull reports from internal systems and databases.
Provide high-level executive support while maintaining professionalism and confidentiality.

Previous Executive Assistant experience performing similar responsibilities is required.
Experience managing calendars, appointments, meetings, and executive communications is required.
Experience handling administrative support in a professional environment is required.
Familiarity with AI tools such as Claude is preferred.
Experience using Clio and Lawmatics is highly preferred.
English proficiency required.

Executive Assistant – Operations

Key skills