Maintain and update internal spreadsheets, shared drives, databases, trackers, and documentation.
Manage shared inboxes, correspondence, scheduling, follow-ups, and basic calendar coordination.
Create and update templates, forms, process documents, and internal resources.
Help coordinate team meetings, internal events, training sessions, cross-functional projects, agendas, and meeting logistics.
Support HQ teams with administrative tasks, project coordination, action item tracking, and deadline follow-up during busy periods.
Assist with job postings, candidate scheduling, interview coordination, recruiting communication, and follow-ups.
Help maintain HR and recruiting trackers, onboarding materials, employee files, internal documents, and people-related admin resources.
Support onboarding coordination and work with hiring managers and leadership to keep HR and recruiting processes organized and moving forward.
Communicate professionally with executive leadership, department leads, and internal team members.
Provide basic administrative support to leaders, prepare simple reports, agendas, and follow-up summaries as needed.
Handle confidential and sensitive information with professionalism and discretion.

2-3 years of proven experience as an Administrative Assistant, HR Assistant, Office Coordinator, or in a similar administrative support role.
Experience working directly with executive leadership or senior leaders in a professional setting.
Strong communication, follow-up, and relationship-building skills.
Excellent attention to detail and ability to manage multiple priorities and deadlines.
Comfortable with basic calendar management, meeting coordination, and administrative project support.
Proficiency in Google Workspace, Microsoft Excel, and document management tools.
A proactive attitude, strong ownership mindset, and willingness to support different teams when priorities shift.

Administrative Assistant

Key skills