Administrative and Financial Coordinator

Role Overview

• Coordinate the company’s administrative routines, ensuring organization, efficiency and compliance with internal processes.
• Manage contracts, suppliers and service providers.
• Monitor and control administrative expenses.
• Ensure proper management of physical and digital documentation.
• Coordinate executive schedules, office infrastructure and general administrative requests.
• Oversee activities performed by the Financial BPO.
• Monitor cash flow, accounts payable and accounts receivable.
• Interface with banks for operational requests, negotiations and monitoring of financing.
• Act as the main point of contact between the company and the accounting firm.
• Ensure accurate and timely submission of information required for accounting and tax closings.
• Coordinate administrative procurement and contracting of services.
• Serve as a liaison between the company and the consultancy/provider responsible for HR management.
• Perform administrative follow-up of contracts and legal documentation.
• Lead and develop the Administrative Analyst.

Requirements

• Bachelor’s degree in Business Administration, Financial Management, Accounting, Economics or related fields.
• Previous experience in administrative and financial coordination.
• Experience managing suppliers and outsourced partners.
• Knowledge of financial and administrative routines and management controls.
• English for interaction and document review.
• Intermediate/advanced MS Office skills, especially Excel.

Benefits

• Meal allowance
• Transportation allowance (Mobility Card)
• Internet stipend
• TotalPass (gym memberships)
• Birthday day off
• Performance and development bonus policy (company anniversary, obtaining certifications, trainings, among others)
• Medical plan (no co-payment up to the fifth monthly use)
• Dental plan
• Life insurance
• Partnership with Alura (online learning platform)
• Support for trainings and courses
• Other corporate benefits