Provide administrative support to multiple senior Managing Directors
Manage calendars and contacts
Answer phones, route calls, and take messages
Monitor project status and compile updates for senior leadership
Book domestic and international travel
Process billable time entries
Create and process expense reports
Create and format documents in Word, Excel, PowerPoint, and Acrobat
Complete conflict and sanctions checks
Organize documents for use with clients, judges, and/or opposing counsel
Maintain accurate contact lists in Salesforce and support client intake
Create and manage records in Salesforce
Draft engagement letters and track their execution
Support case management tasks for the team
Prepare weekly reports of active matters and accounts receivable
Collaborate with Finance and Business Development personnel on reports and client events

Minimum 7 years of client-facing executive support experience in a professional services environment
Experience as a legal secretary performing paralegal functions or paralegal performing administrative assistant functions preferred
Exceptional organizational and project management skills, with strong attention to detail
Excellent written and verbal communication skills
Demonstrated ability to anticipate and solve problems
Ability to work independently and collaborate with teams
Ability to manage multiple priorities simultaneously
Proficiency in MS Office required; Salesforce experience a plus
Bachelor's degree a plus

Executive Assistant

Key skills