Vice President, Chief of Staff

Role Overview

• Supervising staff and organizing operations.
• Work closely with President Wilson on special initiatives, projects, and implementation of the strategic plan.
• Support President Wilson in external outreach, student recruitment, and community engagement.
• Assist with President Wilson with the crafting of communications and responses as well as the generation of efficiencies and prioritization of actions and responses.
• Help President Wilson engage and build bridges with university leadership and the academic communities at our main campus in Philadelphia and Rome campus.
• Assess alignment between the university’s mission, strategies, and day-to-day operations.
• Help monitor the uniform application of Temple University policies and procedures.
• Seek to solve challenges before they become problematic.
• Organize and analyze key information for President Wilson.
• Draft meeting agendas and generate other materials ahead of key meetings.
• Accompany President Wilson to internal and external meetings and events as needed.
• Participate as a member of the senior leadership team.
• Attend select internal meetings in which President Wilson participates.
• Follow up on key action items or supervise others in performing such actions.
• Identify and assist with areas of improvement.
• Aid with the TUJ’s Board of Overseers and Board of Directors in terms of communication, engagement, and new opportunities.
• Work closely with President Wilson’s support team, Executive Assistant, public relations and communications staff, advancement staff, and others to proactively assist him with relationship-building and stakeholder engagement.
• Provide strategic and analytical support for the President.
• Gathers helpful information and complete analysis to prepare potential solutions and specific recommendations for the Dean’s consideration.
• Anticipate needs, challenges, and potential outcomes.
• Provide an independent perspective and observations, share relevant information, and challenge assumptions when appropriate.
• Build relationships throughout the university and serve as a key information facilitator.
• Contribute to open door approach by holding meetings on behalf of President Wilson to vet new ideas, address challenges, or move things forward.
• Work to keep the PDO operating at maximum efficiency and effectiveness.
• Own, manage, and complete projects assigned by President Wilson.

Requirements

• Advanced degree from an accredited institution of higher education in law, business, communications, higher education administration, or related field
• Six (6) years of progressively responsible related work experience
• Supervisory experience
• Excellent communication and interpersonal abilities to engage with various stakeholders effectively
• Service-first mentality and passion for facilitating student success
• Fluency in English (Reading, Writing and Speaking).

Benefits

• Twenty (20) days paid vacation in the first fiscal year (July-June) increasing to 28 days after 6 years of employment, plus 5 paid “personal and sick days” each year.
• In addition, approximately two weeks university-wide break over Christmas/New Year.
• Japanese social insurance and pension.
• Commuting/telework allowance.
• A welfare discount program.
• Retirement payment system.