Manage and coordinate calendars across four different companies.
Schedule, reschedule, and coordinate meetings, appointments, and events.
Monitor calendar availability and prevent scheduling conflicts.
Ensure all meetings are properly organized and updated.
Maintain accurate calendar records and scheduling workflows.
Confirm all scheduled meetings at the beginning of each week.
Send meeting invitations, reminders, and follow-up communications.
Track meeting updates, cancellations, and scheduling changes.
Monitor and manage email inboxes on behalf of the executive.
Draft, organize, and respond to emails when appropriate.
Prioritize incoming communications and flag important messages.
Assist with general administrative coordination related to meetings and scheduling.
Maintain organized communication records and scheduling documentation.

1–3+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar support role preferred.
Strong experience with calendar management and email administration required.
Excellent written English communication skills.
Highly organized with exceptional attention to detail.
Ability to manage multiple calendars and competing priorities simultaneously.
Proactive, dependable, and able to work independently.
Strong follow-up and coordination skills.
Comfortable handling repetitive scheduling tasks while maintaining accuracy.
Experience supporting executives, business owners, or entrepreneurs is a strong plus.
Experience working in fast-paced environments preferred.

Executive Virtual Assistant – Calendar & Email Management

Key skills