Marketing Coordinator, Bilingual

Role Overview

• Support the work that drives the marketing team success.
• Coordinate marketing projects, clarify requirements and deadlines with stakeholders, and track progress to meet all standards and timelines.
• Support brand campaigns and handle merchandise orders.
• Support updating and maintaining our intranet on SharePoint online.
• Oversee tasks outsourced to external vendors, such as printing companies, translation, etc.
• Coordinate meetings for client survey and internal meetings and manage tables for awards.
• Complete new client information request forms.
• Assistance with coordinating suites and tickets at sporting venues.
• Process invoices and manage vendor and contract agreements in accordance with firm policies and procedures for the team.
• Accurately enter purchase orders info the system and confirm.
• Coordinate with all members of clients and markets to ensure order and purchasing data aligns with requirements.
• Request and reconcile virtual credit card expenses.
• Support data entry and updates to our CRM as required.
• Reconcile budgets and support updates to the national team.

Requirements

• Strong commitment to continuous learning, professional growth, and personal initiative.
• Proven ability to navigate ambiguity and drive clarity in fast-paced environments.
• Proven experience coordinating projects and understand the tasks required to support both project deliverables and administrative support.
• Proven ability to manage multiple priorities and projects with a high degree of accuracy and professionalism.
• Strong interpersonal skills and a proactive, solutions-oriented, client-focused mindset.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Power BI, iManage, Microsoft Teams, and basic accounting principles is an asset.
• Proactive, resourceful, and solutions oriented with excellent organizational and time management skills.
• Ability to work independently and adapt to shifting priorities in a dynamic environment.
• Bilingual (English/French).

Benefits

• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs