About this role
Role Overview
- Manage and maintain the executives’ calendar, including scheduling meetings, appointments and travel arrangements.
- Assist with visitor requests and ensure proper protocols are followed
- Assist with planning and coordinating in-person meetings including meeting room set-up, catering, etc.
- Organize and coordinate meetings, including preparing agendas, taking minutes and following up on action items.
- Prepare, process, review and submit expense reports as needed in a timely manner
- Partner with internal departments and external partners on behalf of the executive.
- Protect operations by keeping information confidential and routed to only appropriate areas
- Assist with contractor management and processing of invoices as needed with key functional partners
- Provide general administrative support, such as ordering office supplies.
- Collaborative team member who will provide general administrative support to employees located in our offices.
- Collaborates with other administrative assistants locally and across Enterprise Services to accomplish tasks.
- Operates independently to accomplish tasks across the organization.
Requirements
- AA/AS degree (or other 2-year post high school training) with a minimum of 8 years of relevant prior experience in an administrative capacity or function
- Proven experience as an executive assistant, senior administrative assistant, or similar role within a highly matrixed organization.
- Experience demonstrating proficiency with Microsoft Office suite including Microsoft Teams, Word, Powerpoint, Excel programs and other relevant tools (e.g., Zoom, Concur Travel & Expense, etc).
Benefits
- Parental (including paternal) leave
- Flexible work schedules
- Achievement awards
- Educational assistance
- Child/adult backup care