Provide high-level administrative and operational support to the Director of Human Resources and the broader HR team
Manage and maintain the Director’s calendar, ensuring priorities are aligned with business needs
Coordinate meetings by gathering agendas and ensuring attendees are prepared
Prepare agendas, materials, notes, and follow-up action items for HR leadership meetings
Draft correspondence, communications, presentations, and meeting materials while maintaining a high level of professionalism
Manage expense reporting and reimbursement tracking for the Director of HR
Support the preparation and facilitation of monthly BELAY All Team (BAT) meetings
Coordinate HR-related events, offsites, in-person meetings, and team-building activities
Assist with onboarding coordination and new hire administrative support

Bachelor’s degree preferred or equivalent combination of education and relevant work experience
Previous experience in executive administration, team coordination, project coordination, HR support, or related administrative roles preferred
Demonstrated ability to handle highly sensitive and confidential information with professionalism and discretion
Exceptional organizational, prioritization, and time management skills with the ability to manage multiple competing priorities
Strong written and verbal communication skills with the ability to communicate clearly and professionally across all levels of the organization
Strong interpersonal and relationship-building skills with a service-oriented and collaborative mindset
Demonstrated ability to take initiative, identify gaps or inefficiencies, and recommend practical solutions
Comfortable working independently in a remote environment while also collaborating effectively across teams
Proficiency with technology tools and systems such as Google Workspace, Slack, Paycor, Salesforce, Asana, Canva, JazzHR, and project management platforms

HR Team Administrator

Key skills