Accounting, Admin Support

Role Overview

• Assist with payroll calculations for employees and/or contractors — including hours worked, overtime, deductions, and net pay
• Verify timesheets, attendance records, and payroll inputs for accuracy before processing
• Ensure payroll data is entered correctly into the payroll or accounting system
• Flag discrepancies, missing data, or unusual entries for review before payroll is finalized
• Assist with tracking payroll-related records and maintaining organized payroll documentation
• Support year-end payroll activities including W-2 preparation support and reporting as directed
• Assist with accounts payable and accounts receivable functions — entering invoices, tracking payments, and following up on outstanding balances
• Perform data entry into the accounting system accurately and consistently
• Support monthly bank and account reconciliations by gathering and organizing supporting documentation
• Maintain organized financial records, receipts, and transaction documentation
• Assist with generating basic financial reports and summaries as directed
• Support the accounting team with ad hoc tasks and special projects as needed
• Manage day-to-day administrative tasks including scheduling, correspondence, and document management
• Organize and maintain digital and physical files in a clean, consistent, and retrievable format
• Draft and send professional emails and correspondence on behalf of the team as directed
• Handle incoming communications — emails, calls, and messages — and route them appropriately
• Coordinate meetings, appointments, and calendar logistics for the team
• Prepare documents, reports, presentations, and supporting materials as needed
• Support general office operations and ensure administrative workflows stay organized and on track
• Communicate professionally with clients and vendors regarding invoices, payments, scheduling, and general inquiries
• Follow up on outstanding documents, approvals, or information needed to keep operations moving
• Maintain organized records of client and vendor interactions and ensure all commitments are tracked and fulfilled

Requirements

• Experience in an accounting support, bookkeeping, or payroll processing role
• Solid understanding of payroll concepts including gross pay, deductions, overtime, and net pay calculations
• Strong data entry skills with a high degree of accuracy and attention to detail
• Proficiency in Microsoft Excel or Google Sheets for calculations, tracking, and basic reporting
• Comfortable working with accounting or payroll software — QuickBooks or similar experience is a strong plus
• Strong organizational skills with the ability to manage both accounting and administrative tasks simultaneously
• Excellent written and verbal communication skills for internal and client-facing correspondence
• Self-directed and reliable in a fully remote work environment
• Experience with payroll processing software or platforms such as QuickBooks Payroll, Gusto, Paylocity, or Paychex (preferred)
• Familiarity with accounts payable and receivable workflows (preferred)
• Background supporting a small to mid-sized business in a dual accounting and administrative capacity (preferred)
• Accounting certificate, associate degree, or coursework in Accounting, Finance, or Business Administration (preferred)
• Experience supporting a principal, owner, or accounting manager in a service-based business environment (preferred)