Executive Assistant – Finance Expertise

Role Overview

• Serve as a trusted Executive Assistant and operational partner supporting leadership across finance, business operations and strategic initiatives.
• Manage complex executive calendars, investor meetings, confidential communications and cross functional coordination in a fast paced remote environment.
• Support finance related operations including expense tracking, reporting coordination, budgeting support, invoice monitoring and operational documentation.
• Coordinate with AI, fintech, Web3 and crypto related stakeholders while maintaining organized communication workflows across Slack, Telegram and digital collaboration platforms.
• Assist in operational planning, process optimization and executive decision support through research, reporting and workflow management.
• Utilize AI powered tools such as Claude AI, Cursor and ChatGPT to streamline administrative processes, automate repetitive workflows and improve productivity.
• Develop structured prompts, operational templates and AI assisted systems to support business efficiency and executive execution.
• Maintain high accuracy in documentation, financial records, meeting summaries and internal operational tracking systems.
• Conduct market and industry research related to AI technologies, prediction markets, trading environments and emerging digital ecosystems.
• Support leadership with strategic follow through, prioritization and day to day business operations while exercising a high level of discretion and accountability.
• Identify opportunities to improve operational efficiency through automation, AI integration and workflow enhancement initiatives.
• Adapt quickly within evolving startup environments while independently managing multiple priorities and executive needs.

Requirements

• Proven experience supporting executives, founders or leadership teams in an Executive Assistant, Chief of Staff, Executive Operations or finance support capacity.
• Strong background in executive coordination, operational support and finance related administration within fast paced remote environments.
• Experience in bookkeeping, accounting support, financial administration or related finance operations including expense tracking, invoice management, reconciliations, budgeting support and financial reporting coordination.
• Familiarity with accounting systems, financial documentation, operational reporting and finance workflow management.
• Proficiency with AI powered productivity tools including Claude AI, ChatGPT, Cursor and workflow automation platforms.
• Strong understanding of AI assisted workflows, operational automation and process optimization strategies.
• Experience creating structured prompts, AI templates and documentation to improve operational efficiency and executive productivity.
• Familiarity with fintech, AI, Web3, crypto, trading platforms or emerging technology ecosystems is highly preferred.
• Comfortable coordinating with global stakeholders, investors, vendors and cross functional teams across multiple communication channels.
• Advanced organizational skills with the ability to manage calendars, meetings, reporting trackers, confidential information and competing priorities simultaneously.
• Strong written and verbal communication skills with high attention to detail and follow through.
• Experience using Slack, Telegram, Google Workspace, Notion, QuickBooks, Xero or other modern collaboration and accounting platforms is preferred.
• Ability to operate independently with minimal supervision while maintaining professionalism, discretion and accountability.
• Strong analytical, operational and problem solving mindset with the ability to proactively identify workflow improvements and automation opportunities.
• Comfortable working in a startup environment that requires adaptability, urgency and flexibility across different international time zones and evolving business schedules.

Tech Stack

• Web3

Benefits

• You will be working as a contractor under the The People Group company name, therefore you are not a direct employee and only work as a contractor for our business.

The benefit of this structure means, all of our clients sign contracts directly with The People Group and not you as the Contractor, therefore you are protected as a remote contractor as The People Group take cares of the client service side of the function.