Executive Assistant – Chief External Relations Officer

Role Overview

• Ensure smooth, efficient running of the executive’s office by managing administrative, logistical, and communication tasks
• Provide critical support through scheduling, coordinating meetings and travel, handling confidential information, and preparing high-quality documents and materials for external engagements
• Manage front-office operations by handling inquiries, greeting visitors, processing correspondence, and maintaining organized electronic filing systems
• Coordinate executive scheduling, including calendar management, meeting invitations, and travel arrangements
• Facilitate meeting and event logistics by organizing agendas, taking and distributing minutes, booking venues, and arranging catering
• Prepare high-quality documents, presentations, and correspondence to support communication, reporting, and external relations activities
• Support HR and organizational initiatives by assisting with recruitment and preparing job descriptions

Requirements

• Completion of a formal post-secondary or similar
• Three years of work experience including experience dealing with office equipment and tools, and senior administrative/secretarial experience
• Advanced proficiency in Microsoft Office 365 and related web-based tools
• Ability to prioritize and execute multiple tasks with urgency, effectively balancing competing deadlines and shifting priorities
• Strong interpersonal awareness to build and maintain relationships while managing stakeholder expectations
• Ability to safeguard sensitive information by upholding strict confidentiality
• Strong time management practices to organize workflows and schedules

Benefits

• Health and dental benefits
• Paid vacation and sick time
• RRSP’s
• Opportunities for continuous learning and growth
• Flexible work arrangements