Key skills
CRM
About this role
Role Overview
- Prepare, review and file corporate acts such as articles of incorporation, bylaws, partners' meeting minutes and documents for company formation or dissolution. Work directly with authorities such as the Commercial Registry, Federal Revenue Service, municipal governments and State/Finance Departments to obtain registrations and licenses;
- Monitor the validity of Negative Debt Certificates (CNDs) and manage the renewal of operating, sanitary and safety permits. Maintain management systems (such as Pipefy or Excel) to ensure SLA control and visibility of the status of each process;
- Conduct preliminary location and company name checks to ensure planned operations are permitted by regulatory bodies;
- Hands-on experience with VRE, Redesim and municipal licensing systems, as well as CRM and permits management;
- Perform registrations, corrections and updates in the firm's internal system, including recording financial transactions;
- Prepare and send correspondence and documents;
- Populate the financial entry system;
- Assist with managing the schedules/calendars of the firm's attorneys.
Requirements
- Experience managing critical schedules where a delay in one step jeopardizes the entire logistics or operational chain;
- Previous experience drafting technical contractual clauses and understanding the hierarchy of corporate documents;
- Experience organizing large volumes of data and processes in spreadsheets or automation tools to avoid bottlenecks;
- Advanced Excel is essential for deadline and workflow control;
- Familiarity with workflow tools and dashboards to track the status of each request;
- Ability to work with SLA metrics (response time), Lead Time (total process time) and rework control;
- Ability to manage multiple processes simultaneously without missing critical deadlines;
- Skill in explaining complex bureaucratic procedures simply to clients or other areas of the company.
Benefits
- 💻 Company-provided equipment
- 🛫 Paid time off
- 🩺 Health insurance
- 🦷 Dental insurance
- 🗒️ Accounting assistance
- 🧬 Life insurance
- 💰 Private pension
- 💲 Accident insurance
- 🎂 Birthday day off
- 💪 WellHub
- 👶 Baby Hero leave: paid time to be with your baby after birth
- 💍 Wedding leave
- 🤑 Daycare reimbursement
- 📧 Virtual Office Hero
- ✈️ OnHappy benefit: discounts on travel and accommodation
- 🎉 Great work environment with leisure space, game room and a relaxed atmosphere!