Associate Director, Project Controls

Role Overview

• Ensure project budgets are developed using consistent methodology, assumptions, and risk assessments
• Validate monthly forecasts, accruals, commitments, and cashflow projections across all active projects
• Oversee end‑to‑end cost management functions across a regional or global portfolio
• Establish and maintain cost management procedures, standards, and reporting frameworks
• Lead monthly operational reviews and quarterly business reviews with senior leadership
• Provide oversight of service performance, KPIs, and continuous improvement initiatives
• Oversee month‑end cost reporting across all projects, including variance analyses and corrective action plans
• Review project-level change requests and ensure cost and scope impacts are fully validated
• Govern risk management processes and ensure financial risks are assessed and reported
• Ensure procurement activities comply with organizational sourcing requirements
• Oversee bid levelling, contract compliance, insurance documentation, and invoice validation processes
• Support resolution of commercial issues, vendor non-compliance, and corrective action plans
• Ensure all project financials are audit‑ready and compliant with internal controls and accounting standards
• Lead initiatives to implement automation, analytics, dashboards, and process optimization
• Identify opportunities to streamline cost reporting cycles and enhance forecasting accuracy
• Drive adoption of digital or AI-enabled tools for risk prediction, reporting, and workflow automation
• Govern capitalization reporting, cost classification, and project closeout documentation
• Work closely with finance teams to support monthly, quarterly, and year‑end reporting cycles
• Represent the organization to clients and prospects
• Maintain contacts with clients and prospective clients
• Maintain visibility within professional, civic, and other organizations to promote the firm and elicit new business
• May perform other duties as deemed necessary by the supervisor

Requirements

• Bachelor’s degree in field of practice such as Engineering, Construction, Project Management, Quantity Surveying, or a related field
• 12-15 years relevant project and team management experience
• Accreditations from professional organizations such as AACE, PMI or RICS are highly desirable
• Thorough understanding of Project Management, Building Design & Construction, Critical Path Method (CPM) Scheduling, Building Cost Modeling and Risk Analysis or other area of professional expertise
• Ability to manage multiple Project Controls assignments in parallel
• Ability to develop and implement systems to monitor service and production for major clients
• Ability to organize information and data to anticipate/identify major trends, problems, and obstacles
• Proficiency in Information Technology including Internet, Microsoft Windows OS, Adobe Acrobat, Microsoft Office Suite including Microsoft Project and Microsoft Teams and industry standard project management and project controls software

Benefits

• medical
• dental
• vision
• company-paid life and short
• and long-term disability benefits
• employer-matched 401(k) with 100% vesting
• employee stock purchase plan
• Paid Time Off
• leaves of absences options
• flexible work options
• recognition and employee satisfaction programs
• employee assistance program
• voluntary benefits