Coordinator, Experiential Marketing

Role Overview

• Coordinate event travel bookings (flights, hotels, ground transportation) for team members and partners and managing travel communications across the team.
• Assist with vendor onboarding.
• In partnership with Associate Manager, manage shipment logistics, inventory list, and building detailed product planning.
• Help maintain run-of-shows, invite coordination, contact sheets, and face sheets that serve our events.
• Attend meetings and provide meeting notes with action items.
• Assist with development and maintenance of event and product look book.
• Assist with onsite event needs when applicable.
• Maintain accurate product inventory across event storage spaces, product rooms, and on-hand activation materials.
• Oversee product room organization, cleanliness, and accessibility. Ensure products are properly labeled, shelved, and rotated to reduce waste or expiration concerns.
• Coordinate replenishment needs in partnership with Experiential, Office Ops, and Warehouse teams.
• Manage event storage room operations, including tracking what assets live where and confirming timely returns post-activation.
• Support fulfillment and packing for event product orders, kits, and replenishments as needed.
• Maintain up-to-date storage and asset logs with detailed counts, movement tracking, and usage summaries.
• Update project trackers and shared documents.
• Schedule meetings and coordinate cross-functional calendars.
• Take ownership of administrative tasks that slow the team down.
• Flag gaps, missing information, or any risks identified.
• Build and maintain simple systems organized to keep projects organized.

Requirements

• Extremely organized and detailed oriented
• Comfortable managing multiple workstreams at once
• Proactive and eager to learn
• Clear and professional communicator
• Resourceful and calm under pressure
• Excited to grow in experiential marketing and event production
• Bonus if you have internship or early career experience in events, production, hospitality, or marketing.

Benefits

• medical, dental, and vision insurance
• a retirement savings plan
• gender neutral parental leave
• unlimited paid time off
• annual company-based performance bonus