Assistant Property Manager

Role Overview

• Own all owner relationships: Build rapport, anticipate needs, and address issues before they become requests.
• Maintain productive tenant relationships through proactive communication, renewal management, and confident handling of difficult conversations.
• Review property financials regularly to ensure adequate operating cash and reserves.
• Prepare annual budgets and monitor actuals to keep expenses on track.
• Review and approve operating expenses per company policy.
• Assist in determining CAM expenses, review CAM reconciliations, and field tenant CAM questions.
• Bid, negotiate, and present recommendations for tenant improvements, repairs, and renovations.
• Oversee approved construction projects from kickoff to closeout; on scope, on budget, on time.
• Troubleshoot operational issues, identify improvement opportunities, and bring recommendations to management.
• Interpret and apply commercial lease terms, CAM language, and lease calculations with precision.
• Support the leasing team and brokers through negotiations, including tenant improvement scoping and costing.
• Enforce lease compliance and manage delinquency.
• Conduct regular property visits and inspections to verify maintenance standards and confirm building systems are fully functional.
• Field after-hours emergency calls and coordinate vendor dispatch with the Operations team.
• Ensure work orders are completed and property conditions are documented accurately.

Requirements

• 2-5 years of commercial property management experience.
• Reliable Transportation and a valid Driver’s License.
• Working knowledge and understanding of operating costs, budgeting and related expense control preferred.

Benefits

• Federal Holidays: We observe the 11 Federal Holidays and close our office.
• Vacation PTO: There are 15 earned days of vacation PTO in your first year, stepping up to 20 days thereafter.
• Sick PTO: We have our standard 5 sick PTO days per year.
• Windsor Days PTO: Between the Federal Holidays, Vacation PTO, and Sick Days, you will have 31 guaranteed days of vacation per year for your first year, increasing to 36 days in your second year.
• Medical & HRA Card: We offer our team a medical plan and an HRA Card! Those who enroll in our medical plan will get Windsor's coverage for their first $4,300 (if participating as an individual) or first $8,600 (if participating as a family).
• Vision and Dental: We offer our team a vision and dental plan!
• 401k Plan: We offer a 401k plan with company matching via Guideline. Your contributions vest immediately, and Windsor will match 100% of the first 3% of your salary and 50% of the next 2% of your salary.
• FSA Dependent: We offer an FSA Dependent care that you can choose to participate in up to the federal maximum of $7,500.
• FSA Medical: We offer an FSA Medical care that you can choose to participate in up to the federal maximum of $3,400.
• Life Insurance: Employer-sponsored life and LTD plans are available, including a level with guaranteed coverage. You pay the premiums if you participate but it is done on a pre-tax basis.
• Long Term Disability: Benefit Amount: 60% of pre-disability monthly earnings up to $10,000 per month.
• Benefits Consultant: We are partnered with Cavignac, so our team has a Benefits advisor!