Key skills
Communication
About this role
Role Overview
- Provide comprehensive administrative support to two leaders, including complex calendar management, prioritization, and scheduling across competing demands
- Coordinate meetings, conferences, and presentations, including preparing agendas, materials, and logistics
- Take and organize staff meeting notes, ensuring key updates, action items, and follow-ups are documented and tracked
- Manage travel arrangements and detailed itineraries, ensuring smooth and efficient execution
- Prepare, draft, and edit correspondence, reports, and other documentation
- Collect and interpret data to produce reports and support team needs
- Maintain strong organization across calendars, communications, documents, and team materials
- Support special projects and ad hoc initiatives as assigned
- Serve as a point of coordination to help ensure alignment across leader priorities and team activities
- Utilize Microsoft Office tools (Word, Excel, PowerPoint, etc.) to create and manage materials
Requirements
- High school diploma or equivalent
- Typically five or more years of experience in administrative and support staff activities
- Prior administrative experience supporting leaders, including calendar management and scheduling
- Well-developed reading, writing, and mathematical skills
- Ability to manage multiple tasks, projects, and deadlines simultaneously
- Demonstrated administrative and clerical skills
- Ability to identify and resolve exceptions and interpret data
- Effective verbal and written communication skills, including strong grammar
- Proficient computer navigation skills using a variety of software packages, including Microsoft Office
Benefits
- Healthcare (medical, dental, vision)
- Basic term and optional term life insurance
- Short-term and long-term disability
- Pregnancy disability and parental leave
- 401(k) and employer-funded retirement plan
- Paid vacation (from two to five weeks depending on salary grade and tenure)
- Up to 11 paid holiday opportunities
- Adoption assistance
- Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law