Accounts Payable Supervisor

Role Overview

• Lead, coach, and support the Accounts Payable team, fostering a high-performing culture focused on accuracy, accountability, efficiency, and continuous improvement.
• Oversee the full-cycle AP process, ensuring invoices, purchase orders, subcontractor payments, progress draws, holdbacks, and vendor payments are processed accurately and on time.
• Ensure proper coding of invoices to projects, cost codes, departments, and GL accounts in alignment with construction and development accounting requirements.
• Monitor team performance through clear goal-setting, regular coaching, and performance metrics aligned with company objectives.
• Administer and optimize AP platforms, including TimberScan and SAP Concur, ensuring systems are used effectively and consistently across the organization.
• Act as the main point of contact for vendor onboarding, credit applications, payment inquiries, and vendor account issues, building strong and professional relationships with suppliers, trades, consultants, and internal teams.
• Review and maintain the vendor master file, including banking details, WSIB clearance certificates, insurance documentation, tax information, and other compliance requirements.
• Support month-end and year-end processes, including vendor reconciliations, AP aging review, and resolution of outstanding discrepancies.
• Work closely with the other teams to resolve invoice issues, payment discrepancies, contract billing concerns, and documentation gaps.
• Ensure compliance with internal controls, company policies, audit requirements, and applicable construction-related payment documentation.
• Develop and maintain AP templates, standard operating procedures, training materials, and process documentation to improve consistency and efficiency.
• Identify opportunities to streamline workflows, reduce manual processes, improve reporting, and strengthen AP controls.
• Participate in recruiting, onboarding, training, and developing AP team members.

Requirements

• 5+ years of progressive Accounts Payable experience, including supervisory or team leadership experience.
• Experience in the construction, real estate development, property management, or project-based accounting environment is strongly preferred.
• Bachelor’s degree or college diploma in accounting, finance, business administration, or a related field is preferred.
• Strong understanding of full-cycle AP, vendor management, payment processing, invoice matching, coding, reconciliations, and month-end procedures.
• Knowledge of construction accounting processes, including project cost coding, progress billing, subcontractor invoices, holdbacks, WSIB, insurance certificates, and vendor compliance documentation.
• Experience with QuickBooks, Sage 300 CRE, TimberScan, SAP Concur, or similar AP and accounting systems is preferred.
• Proven leadership skills with the ability to set clear expectations, coach team members, promote accountability, and drive results.
• Strong analytical and problem-solving skills with the ability to identify issues, investigate discrepancies, and implement practical solutions.
• Excellent attention to detail and accuracy, with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to work effectively with vendors, trades, project teams, senior management, and internal departments.
• A proactive, hands-on approach with a continuous improvement mindset.
• High level of integrity, professionalism, and discretion when handling sensitive financial and vendor information.
• Strong proficiency in Microsoft Office, especially Excel, Outlook, and Word.

Benefits

• Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development.
• Competitive Paid Time Off : Team members are provided with 15 days of Vacation, 5 paid Wellness Days and 3 paid Sick Days annually.
• Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive.
• Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price.
• Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with benefits coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more.
• Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more!
• Dedicated Online Mental Health Partner: We understand how important mental wellbeing is for our employees, which is why we have partnered with an online therapy provider that employees can access 24/7.