Senior Events Specialist

Role Overview

• Planning and execution of assigned tradeshows, conferences, meetings, and off-site events, managing all logistics from start to finish
• Develop and manage event budgets, timelines, and deliverables, including tracking spend, creating purchase orders, processing invoices, and post-event reconciliation
• Review and manage contracts, coordinate signature workflows, and ensure all terms align with event requirements
• Plan and manage all event logistics, including food and beverage, registration, audiovisual, room setup, and vendor oversight
• Identify and secure off-site venues aligned with event objectives, managing all related logistics and planning
• Serve as the primary point of contact for vendors, venues, and internal stakeholders, handling all communications and coordination, from contract negotiation through on-site execution
• Develop the logistics event run of show and manage guest registration and on-site experience
• Guide the development of themes, agendas, and program design that cater to the event and audience needs
• Participate in or lead planning calls, drive meeting follow-ups, and ensure cross-functional alignment for shared event initiatives
• Partner with stakeholders to evaluate event performance and recommend strategic improvements for future participation
• Negotiate contracts and secure preference for future events as needed
• Lead final budget reconciliation and ensure all documentation is captured.

Requirements

• Bachelor’s degree or equivalent experience
• 4+ years of experience in corporate events, tradeshow management, or experiential marketing
• Demonstrated success in independently managing events of varying size and complexity
• Strong project management, budgeting, and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with professionalism and adaptability
• Experience with event platforms (e.g., Cvent, Jifflenow, Teams, Sharepoint), Airtable, Smartsheet, Salesforce, or related tools is a plus
• Willingness and ability to travel up to 50%.

Benefits

• Health insurance: You may enroll in health, life, disability and voluntary plans that are designed for you and your eligible family members.
• Retirement: You and Equinix may contribute to a retirement plan to help you plan for your financial future.
• Paid Time Off (PTO) and Paid Holidays: You will receive an accrued amount of PTO each pay period along with various paid holidays for you to rest and recharge.