Procurement & Contracts Operations Associate

Requisition ID: req1472
Employment Type: Unclassified Temporary Full-Time (UFP)
Division: Procurement and Contracts
Compensation: $55,582.00 - 66,565.00, Annual Salary
Job Closing: 11/18/2026, 11:59pm CT
Location: TRS Headquarters Building 1
4655 Mueller Boulevard
Austin, Texas, 78723
United States

WHO WE ARE:

Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we’re inspired by our employees who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.

As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where both personal and career growth are respected, and where you can make a difference in our members’ lives every day.

Fellowship Program Position: This Fellowship Program position is a full-time, temporary, limited term assignment not to exceed three years from the date of hire. It is intended for individuals that have graduated with a bachelor's degree or master's degree from an accredited college or university within the last 12 months.

Target start date in January 2027

The Procurement & Contracts Operations Associate provides operational and technical support to the Procurement & Contracts Department (P&C). The position supports department management; delivers customer service to internal and external stakeholders; maintains data in complex accounting and contract administration systems; develops procedural and technical documentation; analyzes data and reports department metrics; and contributes to P&C projects and initiatives. The position collaborates proactively with the P&C team, Contract Management Office, external vendors, TRS leadership, and agency staff.

WHAT YOU WILL DO:

Business Operational Support
• Provides administrative and operational support to P&C staff and management, including preparing correspondence, forms, meeting materials, agendas, presentations, executive summaries, and follow-up documentation.
• Maintains and updates policies, procedures, job aids, training materials, and recurring reports, ensuring accurate content, document control, and compliance support.
• Supports program development and operational improvement through research, trend analysis, benchmarking, quality reviews, and tracking of procurement and contract requirements.
• Compiles information and coordinates responses to public information requests and inquiries from internal business units.
• Coordinates meetings and tracks feedback, approvals, action items, and related records to support timely follow-through.
• Coordinates travel for the Division, including preparation of travel vouchers, reimbursements, and other related documents.

Technical Support
• Collects, validates, maintains, and analyzes data and performance metrics; prepares recurring and ad hoc reports, dashboards, charts, summaries, and other analytical products to support workload management and decision-making.
• Maintains department systems and digital content, including PAVES, SharePoint, shared drives, and the metrics dashboard, to support accurate information, effective organization, usability, and document consistency.
• Identifies outdated, duplicate, or disorganized content and supports appropriate review, cleanup, and records maintenance.
• Documents processes and develops guidance and training materials for department technologies and systems.
• Provides responsive technical and customer support to internal and external stakeholders and collaborates with P&C staff on special projects.

Project Management Support
• Participates on division and agency-wide project teams.
• Supports project planning and execution by developing project plans, timelines, task lists, materials, and deliverables; coordinating inputs; and monitoring deadlines.
• Tracks and communicates project status, risks, issues, decisions, and action items to team members and stakeholders.
• Identifies project obstacles, recommends solutions, and facilitates meetings and discussions to maintain progress.
• Manages assigned deliverables from initiation through completion, ensuring timely and accurate results.

Fellowship Program
• Participates in trainings and projects related to the TRS Fellowship Program including webinars, quarterly check-ins, classes or other learning activities, book group, projects and the mentoring program.
• Meets TRS Fellowship Program deadlines and goals for completion of trainings in deliverables in a timely manner.

• Performs related work as assigned.

WHAT YOU WILL BRING:

Required Education
• Bachelor’s degree or Master's degree from an accredited college or university within the last 12 months.

Required Experience
• None

Preferred Qualifications
• Coursework in Business Administration, Finance, Data Analytics, or a related field.
• Experience conducting research, data collection, data analysis, reporting, or business process analysis through academic coursework, internships, projects, or professional experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience developing reports, dashboards, presentations, or analytical products.
• Experience creating visual materials using PowerPoint, Canva, or similar design tools.
• Working knowledge of formatting effective prompts for AI tools.
• Experience using data analysis and visualization tools such as Power BI, or similar platforms.

Knowledge of
• General office practices, administrative procedures, and business operations.
• Research, process improvement, quality review, and project coordination methods.
• Microsoft Office applications and AI productivity tools, such as Copilot.
• Data management, performance measurement, reporting, and visualization tools, including databases and Power BI or similar platforms.
• SharePoint and shared-drive practices for document organization, version control, and records maintenance.

Skill in
• Organizing and prioritizing multiple assignments, project tasks, deliverables, and deadlines while maintaining accuracy.
• Collecting, validating, analyzing, and summarizing data from multiple sources to develop reports, dashboards, and recommendations.
• Conducting research, reviewing processes, identifying issues, and recommending practical solutions.
• Communicating information clearly and professionally through correspondence, reports, presentations, meeting materials, and verbal communication.
• Using Microsoft Office, SharePoint, data systems, dashboard tools, AI productivity tools, and visual design applications to produce accurate, professional work products.
• Providing responsive customer and technical support, resolving routine issues, and escalating concerns appropriately.

Ability to
• Track and communicate project status, risks, decisions, approvals, and action items.
• Maintain accurate, organized, and current data, digital content, documents, and records across department systems.
• Develop clear, creative, and effective prompts for AI tools.
• Coordinate multiple tasks, projects, deliverables, and deadlines with appropriate attention to detail.
• Identify issues, exercise sound judgment, and escalate concerns appropriately.
• Work independently and collaboratively while maintaining effective relationships with coworkers, management, agency staff, vendors, and other stakeholders.

Military Occupational Specialty (MOS) Codes:
Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( https://www.trs.texas.gov/files/trs-military-crosswalk.xlsx ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at careers@trs.texas.gov with questions or for additional information.

To view all job vacancies, visit www.trs.texas.gov/careers or www.trs.csod.com/careersite.

For more information, visit www.trs.texas.gov.

Procurement & Contracts Operations Associate

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