Position: Office Support Specialist II
Location: 10 Park Plaza, Boston
Start Date: 12/14/2026
End Date: 3/20/2027
Work Hours: 37.5 hours
# of positions: 1
Please note, if you are selected for this position and will be working less than 90 days, the position will automatically revert to a short-term position. Our short-term positions are not part of the salary scale that is advertised within this job posting. Should this position revert to a short-term seasonal position (less than 90 days), your salary rate will be discussed with you during the interview phase of the process.
Who We Are:
The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts’ environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition.
Who We Are as an Employer:
At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.
The Department of Conservation and Recreation’s mission is to protect, promote and enhance our common wealth of natural, cultural and recreational resources for the well-being of all. The DCR is steward to one of the largest and most diverse state parks systems in the nation which includes more than 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, skating rinks, trails, golf courses and parkways. DCR strives to be an exemplary leader in conservation and recreation. DCR’s staff is passionate, dedicated, and continuously employs best practices that are informed by expertise, and creates a sense of place through carrying out the mission.
The Department of Conservation and Recreation seeks applicants for the position of Winter Seasonal Office Support Specialist II in the Fleet Division.
The Office Support Specialist II (OSS-II) supports the Assistant Deputy Commissioner for Safety and Support Services with administrative duties related to DCR vehicle fleet acquisitions, tracking, and analysis. The OSS-II duties include reviewing documents from vendors, data collection, budget tracking, quote solicitation and tracking, and associated duties. The OSS-II will maintain accounting records; prepare spending reports; and utilize online databases to receive and relay information. The OSS-II provides administrative support functions such as preparing and analyzing correspondence, reports, and other materials as needed.
DUTIES AND RESPONSIBILITIES
Use computer software or databases to prepare reports and compile data. Create and maintain database and spreadsheet files and paper files as assigned. Is responsible for the organization and upkeep of detailed filing system/file rooms.
Support the Fleet office in the review of reports and data from the Office of Vehicle Management including; telematics data, vehicle acquisitions, vehicle turn-ins, and associated budgets. Follow up with DCR bureaus and departments for responses to data requests and action items.
Respond to inquiries and provide information to internal and external contacts.
Communicate with key staff in various DCR divisions/bureaus regularly regarding fleet assets.
Communicate with outside agencies and vendors relative to quote solicitations, quote selections, and tracking of acquisitions.
Maintain information on agency fleet vehicles and equipment.
Communicate regularly and accurately with the Assistant Deputy Commissioner for Safety and Support Services, with administrative staff in Fleet, with DCR’s Administration and Finance office, and with key contacts throughout DCR.
Prepare requests to vendors for changes in service, i.e. starting and stopping services, tracking down unauthorized charges, etc.
Assist Assistant Deputy Commissioner in conducting year-over-year budget analysis to help identify and monitor potential shortfalls/surpluses.
Make recommendations to Assistant Deputy Commissioner related to annual budget preparations.
Address or appropriately redirect phone calls in a courteous manner. Operate office equipment such as printer, copier, fax, etc.
Create SharePoint documents, files, folders, etc.
Create Spreadsheets and pivot tables for department use and special projects, write professional department memos and emails.
Provide guidance, supervision or administrative support to personnel as assigned.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
