Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
THIS IS A REPOST. IF YOU HAVE ALREADY APPLIED, YOU DO NOT NEED TO REAPPLY.
SUMMARY OF DUTIES
Reporting to the Supervisor of Landscape Architectural Services, this position is responsible for performing technical and administrative duties related to the tendering of capital construction projects. The scope of projects includes amenities and design solutions related to parks, trails, and general open space.
GENERAL DUTIES
Co-ordinate the preparation and tendering of Landscape Architectural construction contracts and ensure contract documents comply with City tendering practices and policies.
Co-ordinate responses to addenda or RFI during the tender process of projects, typically working directly with procurement staff and the Landscape Architect (Project Manager).
Review, edit and compile Landscape Architectural Services’ construction contracts, including technical drawings, schedules of quantities, specifications and special provisions.
Maintain and update Landscape Architectural Services’ standard specifications and contract document templates.
Research and recommend Landscape Architectural specifications and contract policies and procedures.
Arrange for construction mobilization including scheduling of pre-construction meetings, creating construction notification letters, taking and transcribing minutes, arranging for sign boards, and collecting submittals.
Update and maintain contract document templates and files for use and reference. Input and retrieve specification and contract data based on feedback from the Section.
Compile, track and report on statistics regarding contracts and other pertinent information within the Section.
Record, prepare and distribute meeting minutes of sectional team meetings.
Update and maintain the Open Space Development Guidelines in coordination with Landscape Architectural Services’ management staff.
Provide contract administrative support during periods of high demand, such as attend site meetings, draft contract documents such as change orders, responses to RFI, submittal reviews etc.
Perform other duties as assigned which are directly related to the responsibilities of the position.
QUALIFICATIONS
1. Demonstrated knowledge of the theories and practices related to Landscape Architecture usually acquired by obtaining a Degree in Landscape Architecture, a Diploma in Landscape Technology or an equivalent combination of education and relevant work experience.
2. Eligibility for membership in the Ontario Association of Landscape Architects is considered an asset.
3. Considerable experience with the review of Landscape Architectural and Engineering drawings, preparation of contract tender documentation and an understanding of construction specifications.
4. Comprehensive working knowledge in construction and contract administration and specification
coordination.
5. Strong administrative skills with excellent attention to detail involving coordinating, reporting and tracking tendering documents gained through practical experience.
6. Must possess well developed interpersonal, verbal and writing skills.
7. Knowledge, or demonstrated ability to understand and interpret corporate policies and procedures including the Ontario Health & Safety Act and Purchasing Policy.
8. Working knowledge of Adobe Acrobat or Bluebeam, Word, Excel, Outlook, MS Teams and Webex.
9. Ability to organize and prioritize multiple tasks/assignments in order to meet deadlines.
10. Must possess a valid Ontario Class “G” Driver’s Licence.
THIS POSITION REQUIRES A VALID CLASS "G" DRIVER'S LICENCE AND PROOF THEREOF IS REQUIRED AFTER HIRE.
SALARY: Salary Grade I
Hours: 35 per week
THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.
Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
