HR Administrative Specialist

SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:

Front desk receptionist, switchboard, filing, New Employee Orientation, onboarding, I9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents, using ADP Workforce and Laserfiche, A PLUS! 

ESSENTIAL JOB FUNCTIONS:

• Serves as a primary point of contact for Human Resources
• Performs specialized administrative duties required to support the Human Resources Office
• Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explains policies and procedure, answers questions, and independently resolves problems.
• Provides cross-functional support to other Human Resources team members
• Coordinates employee surveys
• Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements. Responsibilities my include creating web content
• Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
• Preforms basic statistical calculations on data for reports and presentations
• Provides administrative support of the Chief Administrative Officer
• Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
• Arranges and coordinates travel and travel reimbursement for staff

Skill Matrix:

• Ability to speak, write and understand English Required
• High School Diploma or equivalent and five (5) years of related experience, or Associates Degree in a related filed. Required 5 Years
• Work experience using HRIS Systems Required 3 Years
• Work experience with HR Administration and HR Coordinating processes Required 3 Years
• Experience using ADP HR platforms Required 3 Years
• Work experience with new employee orientation and onboarding Required 2 Years
• Experience with staff recruiting processes and guidelines Required 1 Years
• Experience as a receptionist (call routing,, filing, correspondence management) Required 1 Years
• Experience doing employment verifications Highly desired 6 Months
• Experience using a desktop computer, badge printer, copier/scanner/printer Required

Benefits at IntelliBee

• Long-Term Stability: Join us on a multi-year opportunities with room to grow.
• Comprehensive Health Coverage: Access quality healthcare benefits to keep you and your family well.
• Future Planning: Enroll in our 401(k) program and invest in your financial security.
• Assistance: We support immediate processing, if required.