The Executive Office of Aging & Independence (AGE) is seeking an experienced and independent individual to join our Finance Team as the Assistant Director of Federal Funds. The Assistant Director is responsible for overseeing fiscal administration of AGE’s $40,000,000 federal funds portfolio, which are awarded to AGE by the Administration for Community Living (ACL), and include funding authorized by the Older Americans act for community-based programs administered to Area Agencies on Aging; Serving the Health Care Needs for Everyone (SHINE), and smaller strategic grants.
The Assistant Director will work closely with program staff in the development of spending and programmatic guidelines for AGE sub-recipients; reinforcing state and federal guidelines; developing and implementing policies regarding proper reporting; and reviewing grant applications. The incumbent is responsible for reporting on budget expenditures and ensures compliance with the relevant requirements and guidelines of the Office of the State Comptroller, federal oversight agencies, and other regulations and laws that apply. Serving as AGE’s expert on federal fiscal policy, the Assistant Director is a thought partner to the Budget Director and CFO on all issues related to federal funding, including the management of allocations, spending plans, reconciliation of draw activity and federal reporting.
Due to the nature of this role, work outside of the standard hours to meet deliverables may be necessary with prior notice.
Duties and Responsibilities (These duties are a general summary and not all-inclusive):
· Serves as AGE’s expert on federal fiscal policy, and advises Chief Financial Officer (CFO), Director of Budget, Finance, and Metrix, and AGE’s executive team on matters related to federal funding.
· Manage the Title III internal review process and direct the procedures for fiscal monitoring of 20 Area Agencies on Aging and their sub-recipients for compliance with regulations and assurances established by the Older Americans Act, AGE rules and regulations, and in connection with the terms and conditions of the State Title III contracts and applicable regulations and requirements.
· Develop and manage the distribution of Title III allocations of Federal grant funds to the aging network in Massachusetts
· Facilitate annual, monthly and weekly federal budget functions, including:
o Manage accounting of federal awards, facilitate drawdowns, and reconciliation of expenditures.
o Oversight of all federal contracts.
o Maintenance of payroll allocations for federal funds, including the development of a cost allocation plan.
o Participation in quarterly cost allocation reporting.
o Maintain access to federal reporting systems to monitor federal grants budgets and spending. Assist with ensuring expenditure compliance with regulatory, fiscal, and programmatic requirements.
o Support federal grant applications and renewals, ad hoc budget requests, and other duties as assigned.
· Facilitates and represents AGE in the annual state audit.
Preferred Qualifications:
The incumbent must have personal and professional integrity, strong communication skills, and strong analytical and decision-making skills.
The individual must have a track record of strong leadership and managerial skills, be proficient at working in a team environment, and have the interpersonal skills to develop strong relationships inside the agency and out.
The incumbent should have ability to exercise sound judgment and exercise discretion in handling confidential information as well as excellent communication and relationship-building skills, with an ability to prioritize, negotiate, and work.
Knowledge of the principles and practices:
· Financial management
· Budget development and expenditure control
· Office of the State Comptroller’s accounting, revenue management and budget policy and practice
· Legislation, regulation, policy and program development processes
· Strategic and operational planning processes
· Management principles and practices and professional development
· Federal and state laws and regulations
· Policy development, program improvement, innovation and integration processes and strategies
· Health and/or human services
· State contracting and interagency agreement regulations. Ability to:
· Set priorities and identify and implement strategies
· Communicate AGE’s mission, vision, goals and objectives
· Analyze legislation and policy
· Communicate effectively both in written and oral presentation
· Mediate conflicts, coordinate competing interests and work under severe time constraints
· Execute risk management standards
Agency Mission
The Executive Office of Aging & Independence provides quality aging-related resources, tools, and support through a network of regional non-profit agencies and municipal agencies across the state. The Agency partners with providers, caregivers, and the 1.7 million older adults in Massachusetts to help individuals live and thrive throughout the aging process. To learn more about AGE, please visit: https://www.mass.gov/orgs/executive-office-of-aging-independence-age
Pre-Offer Process:
A criminal and tax history background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori
As part of the hiring process, the Office of Human Resources will be verifying any college-level degrees conferred to the selected candidate. Additionally, any licensure required for the position will be verified. Information provided as part of the hiring process is subject to the Massachusetts Public Record Law and may be published on the Commonwealth’s website.
Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
ADA Reasonable Accommodation:
If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests.
For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 and select option 4.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
Substitutions:
I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.
III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience.
IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.
Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
