Administrative Assistant

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Project Overview:

Louisiana LNG is located approximately 11 miles southwest of Lake Charles, Louisiana. The project includes a mid-scale, mixed-refrigerant Liquefied Natural Gas (LNG) production and export facility on the west side of the Calcasieu River. There are five identical process plants. Each process plant consists of one gas pre-treatment unit, one condensate stabilization unit, and four Chart heavy hydrocarbon (HHC) removal and liquefaction groups. The facility will include associated utilities, refrigerant storage, three 235,000m3 full-containment LNG storage tanks, and three marine berths.

Job Summary:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities:

• Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision​
• Handles routine and complicated items independently and anticipates problems and changing priorities​
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information​
• Maintains a file of important matters for the executive’s attention upon return​
• Anticipates changing priorities and problems, alerting the manager as required​
• Coordinates  travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required​
• Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client’s document management system​
• Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate​
• Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings​
• Assigns document numbers and enters into Bechtel electronic document management system

Education and Experience Requirements:

• Requires 2-4 years of related experience

Required Knowledge and Skills:

• Demonstrated knowledge of administrative functions, including budget and financial functions.
• Advanced knowledge of software applications, creating spreadsheets with mathematical functions, and enhancing presentation reports.
• Ability to develop and analyze information for studies and reports.
• Excellent written and oral communication skills.
• Knowledge of technical vocabularies and terminology common to the assignment.
• Basic skills in training and supervision of personnel.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.