Field Education Program Manager, MSW Program

Full-Time Exempt Staff

Palo Alto, CA, US

Job Title:

Field Education Program Manager, MSW Program

Department:

Social Work Department

Reports to:

Director of Field Education

Location:

Remote

Hours:

40 hours/week (100% FTE)

Application Deadline:

Position open until filled

Salary Range:

$75,000 - $77,000

Plus medical, dental and vision benefits, 403(b) retirement plan, flexible spending account, and paid time off.

Palo Alto University (PAU), founded in 1975, is a private, non-profit university located in the heart of Northern California’s Silicon Valley. PAU is a community grounded in values of social justice and dedicated to addressing pressing and emerging issues in the fields of psychology, counseling, and social work. PAU offers undergraduate and graduate programs with online, hybrid, and residential options. The students at PAU reflect the diversity of the region, are engaged in their education, and committed to improving the lives of others. Hiring, supporting, and retaining staff and faculty who reflect the diversity of our students is one example of inclusive excellence at PAU and is essential in preparing our students to serve our many communities. PAU’s goals include elevating academic and clinical training standards and integrity and promoting an environment that values inclusive excellence as well as the recruitment and retention of a diverse community of outstanding staff and faculty in an equitable, inclusive, and positive workplace.

About the Department of Social Work

The Department of Social Work encompasses a new 2-year online Master of Social Work (MSW) program that offers a specialization in Culturally Informed Behavioral Health Practice (CIBH) with two tracks, practice with children and youth in school and community settings and practice with adults in public behavioral health settings. The program’s goal is to graduate students who are competent and culturally sensitive behavioral health practitioners who provide care to underserved populations in urban and rural regions of California. The MSW program is a candidate for accreditation by the Council on Social Work Education’s (CSWE) and has initiated the accreditation process for school social worker preparation with the California Commission on Teacher Credentialing (CTC). The program has enrolled two cohorts thus far with a total of approximately 90-100. The program’s website is:

https://www.paloaltou.edu/academic-programs/master-social-work

Position Description

Palo Alto University invites applications for a Field Education Program Manager in our Master of Social

Work (MSW) program. The role, under the coordination and supervision of the Field Education Director, provides administrative leadership and support for the Field Program. The selected candidate will be required to demonstrate knowledge and skills for providing administrative assistance for developing field placements (i.e., internships), obtaining and maintaining accreditation with CSWE and CTC, and operating an MSW field education program. The ideal candidate is highly organized, detailoriented, and committed to supporting graduate social work education.

Essential Duties and Responsibilities

The responsibilities described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. The list of duties serves to provide examples, rather than to limit the scope of work assignments.

Maintain entry and tracking of records, including those of students, alumni, agency partners, and other stakeholders.
Support outreach efforts to identify and recruit new agency partnerships and field education sites.
Assist with processing partnership and field education agreements with external agencies and maintaining a database of agency contacts and partnerships.
Track student compliance and progress with field education requirements.
Assist in planning and implementation of outreach events and presentations for field activities.
Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas, taking meeting minutes, and follow-up on action items.
Support the writing, editing, and formatting of accreditation and assessment reports in relation to field education.
Provide general administrative support including answering inquiries, maintaining records, editing and formatting documents and databases.
Composes correspondence, memos, newsletters, brochures, etc., independently or from direction by the Field Director.
Other duties as assigned by the Field Director

The duties and responsibilities of this faculty position are conducted remotely. The position requires working and meeting together with the social work team during business hours and working on campus several days per month.

Required qualifications

Bachelor’s Degree
Demonstrated ability to communicate with colleagues and customers/clients/students both face-to-face and connecting online through email, video conferencing, and chat.

Preferred Qualifications

Bachelor’s or master’s degree in social work or social welfare, psychology, counseling, health sciences, human services, public health, or a related field.
Minimum of one year of experience in an administrative assistant role (highly preferred).
Professional experience in higher education.
Administrative or client services experience in public or not-for-profit behavioral health or human services agencies or community or school settings.
We also particularly welcome applications from individuals who are from populations historically underrepresented in higher education or who have experience working with diverse populations.

Specific Knowledge, Skills, and Abilities

Use of Google suite (Sheets, Forms, Docs) and Microsoft suite (Teams, Word, Powerpoint, Excel)
Use of learning or internship management systems (e.g., Canvas, Blackboard, Tevera, etc.)
Use of mail merge to outreach and track communications with agency partners
Use of DocuSign to initiate and document agreements and partnership activities

Salary Range

$75,000 - $78,000

Application Procedures

To be considered for this position, you must submit the following when you apply:

Cover letter detailing your interests in the position as well as relevant qualifications. Your cover letter should also address information about your experiences in working in a diverse environment, and what qualities you would bring to foster an environment of equity and inclusion at PAU.
Resume
Three references

The position is open until filled. It has an expected start date of September 1, 2026. Please direct questions to Hannah Bales, LCSW, Field Education Director (hbales@paloaltou.edu).

No Discrimination: The University is an equal opportunity employer and is firmly committed to nondiscrimination in its hiring and other employment practices and in the application of its personnel policies. In compliance with all applicable federal and state laws, except where a bona fide occupational qualification exists, employment decisions will be made irrespective of the staff member's backgrounds of race, color, religion, religious creed, ancestry, national origin, age (except for minors), sex, marital status, citizenship status, military service status, sexual orientation, medical condition (cancer-related or genetic condition), disability and/or any other status protected by law.

As provided by law, and when it is requested to do so, the University will offer reasonable accommodations to individuals with disabilities, if the individual is otherwise qualified to safely and to the University standards of quality of work, perform all essential functions of the position and if it will be done without undue hardship to the University.

PAU has a high-quality work environment that attracts and welcomes a diversity of backgrounds of its employees. In your application or in a cover letter, please include information on how your background and experience has prepared you to work at a high level of quality of work with co-workers from a variety of different backgrounds.

Field Education Program Manager

Key skills

About this role