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Location: US West Coast
Reports to: Lead, Recruiting Operations
Contract Duration: Expected through February 2027
Hours: 5 hour schedule Monday through Friday of 12:00 - 5:00 pm PT
We’re looking for a highly organized and proactive Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy period of hiring growth. This role is heavily focused on high-volume interview scheduling, administrative coordination, and candidate communications — making sure everything runs smoothly behind the scenes.
You’ll partner closely with recruiters, hiring managers, and candidates to coordinate logistics, keep our systems up to date, and help create a great candidate experience. If you enjoy fast-paced work, love staying organized, and take pride in keeping complex scheduling and admin processes on track, this role is for you.
Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones.
Manage complex calendars quickly and accurately.
Act as the main point of contact for candidates throughout the interview process.
Follow up proactively to confirm availability, align interview panels, and keep things moving.
Jump in quickly when schedules change and keep everyone informed.
Keep candidate records up to date in our ATS (Ashby).
Send interview confirmations, agendas, and any materials candidates need to feel prepared.
Open and help manage job-specific Slack channels to keep everyone aligned.
Track interviewer participation in shadow and reverse-shadow programs.
Support clean data entry and documentation to keep reporting accurate.
1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role.
Demonstrated experience managing high-volume scheduling in a fast-paced environment.
Strong calendar management skills across multiple stakeholders and time zones.
Highly organized with exceptional attention to detail and follow-through.
Comfortable working in a remote-first environment.
Excellent written and verbal communication skills.
Discreet and professional when handling confidential information.
Proactive, service-oriented, and solutions-focused mindset.
Experience with applicant tracking systems (Ashby preferred).
Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools.
