ADMINISTRATIVE ASSISTANT

Location ; Desperes MO ( Remote)

12 months contract

As the Administrative Assistant, you will provide administrative support to ensure efficient day-to-day operations, including managing schedules, handling correspondence, and organizing meetings. You will serve as a central point of contact, coordinating information flow and facilitating communication within the organization

Responsibilities:

• Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

• Supports managers and employees through a variety of tasks related to organization and communication.

• Responsible for confidential and time-sensitive material.

• Familiar with a variety of the field's concepts, practices, and procedures.

• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

• Answer and direct phone calls

• Organize and schedule meetings and appointments.

• Maintain contact lists.

Produce and distribute correspondence memos, letters, faxes, and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Order office supplies.

• Book travel arrangements.

• Submit and reconcile expense reports.

• Provide general support to visitors.

• Provide information by answering questions and requests.

• Take dictation.

• Research and create important presentations and develop processes.

• Generate reports.

• Handle multiple projects.

• Prepare and monitor invoices.

• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.

• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

As the administrative assistant, you will provide administrative support to ensure efficient day-to-day operations, including managing inquiry email and/o Service Now inbox for routine questions. Tasks also include the following:

Supporting Benefits Team through a variety of tasks related to benefits administration and communication
Responsible for confidential and time-sensitive material
Familiar with a variety of systems tools (Word, Excel, Adobe Writer, Oracle)
Ability to effectively communicate via phone and email ensuring all Administrative assistant duties are completed accurately and delivered with high quality and in a timely manner
Answer and direct inquiries (including physical mail) if not within administrative assistant area of responsibility
Assist in dissemination of regularly scheduled reporting as required
Maintain an organized electronic filing system

Skills:

Timely and thorough completion of requests, attention to detail, and ability to work independently
Someone who has a customer service/call center background with strong communication and written skills.
Ability to multitask with various timely deliverables.
Ability to work in a fast-paced environment.
Previous experience in an administrative role is preferred.
Previous experience working in the benefits department would also be nice to have.
High School Diploma

Administrative Assistant(Benefits)

Key skills

About this role