Remote Executive Project Manager to the CEO

goop is hiring an Executive Project Manager to the CEO to execute projects and coordinate the Founder’s business in partnership with the Co-CEOs and executive team. The role manages the Notion calendar, project delivery, partnerships, tools and systems, workspaces, and research and trend reports.

Responsibilities:

• Own the Notion calendar as the central view of meetings, travel, launches, partner deliverables and deadlines
• Work closely with the Founder's Executive Assistant(s) on scheduling holds, availability and logistics for projects, events and partner commitments
• Coordinate logistics for travel, executive meetings, offsites and company-wide meetings and events
• Produce executive dinners and events from start to finish: guest lists, invitations, RSVPs and follow-ups, vendors, menus, gifting, budgets and on-site coordination
• Flag calendar conflicts, gaps and upcoming deadlines weeks ahead
• Execute projects led by the Co-CEOs: build the project plan in Notion, track milestones and owners, and drive every task to completion
• Capture action items from executive meetings and make sure every one is tracked, assigned and closed
• Keep a live view of all active projects showing what's in progress, what's at risk and what's blocked, and flag issues to the Co-CEOs early
• Follow up with senior leaders and teams to keep deliverables on schedule
• Coordinate with the podcast production team and the Co-CEOs on the guest tracker, booking follow-ups, scheduling and production sign-offs
• Route materials through the approval workflows set by the Co-CEOs, so items reach the Founder ready for review
• Keep a master budget and vendor tracker for each project, including payment status and anything outstanding
• Keep a current library of approved assets (bio, headshots, boilerplate, brand guidelines) so teams and partners always get the latest version
• Project manage brand partnership deliverables once agreements are signed: timelines, assets, approvals and deadlines
• Organize partner kickoff calls and keep a deliverables plan with owners, dates and approval status
• Coordinate across internal teams and partner teams so deliverables ship on time and to spec
• Keep partnership work-streams visible in Notion and Slack so the Co-CEOs always know their status
• Set up new tools and AI apps selected by the Co-CEOs for the Founder and the executive team, including configuration, accounts, permissions and integrations
• Onboard the Founder and executives into new systems with short training, simple guides and follow-up support until the tools are in daily use
• Carry out tool migrations and consolidations (for example email platforms, inboxes and task systems) with minimal disruption
• Connect tools so work flows between them automatically, for example meeting notes to Notion tasks, and Slack requests to tracked to-dos
• Coordinate outside developers, consultants and IT partners working on systems, and keep their work on schedule
• Work with IT and security to confirm new tools meet access and data-security standards before rollout
• Organize projects in Slack using canvases, lists, pinned files and links, so every project has one clear home
• Set up automated updates, summaries and reminders in Slack and Notion so the Co-CEOs and executive team get visibility without extra meetings
• Build and maintain Notion databases, dashboards and templates for projects, to-dos and follow-ups
• Administer the Slack and WhatsApp workspaces and keep them clean: channel and group structure, naming conventions, permissions, archiving and consistent project setup
• Keep contact records and trackers accurate, deduplicated and consistently structured
• Manage a pipeline of research requests from the Co-CEOs: log each request, track progress in Notion and deliver on deadline
• Research and compile trend reports across wellness, beauty, fashion, consumer, culture and AI, following the briefs set by the Co-CEOs
• Run quick research on companies, categories and markets as requests come in, and deliver clear, well-sourced summaries
• Maintain a tagged, searchable research and trend library in Notion
• Use AI research tools and agents to scan sources, summarize findings and track emerging signals

Requirements:

• You're an executor. You take direction and turn it into action fast, with accuracy and follow-through
• You live in Notion and Slack, you set up new tools with ease, and you run operations so smoothly that everyone knows what's happening, who owns it and when it's due
• You're AI-native and use technology to make every workflow faster, simpler and more reliable
• you get things done quickly and correctly, and you close every loop
• you run the machine behind the business, including calendars, logistics, tools, vendors, budgets and follow-through
• you learn new tools fast, set them up right the first time, and get people using them
• you manage a high volume of parallel projects without dropping a thread
• you gather information quickly and present it clearly
• you're polished, considered and concise, you read the room, and you know how to communicate with a founder. Your updates, to-dos and summaries are clear, specific and easy to act on
• you stay steady and easy to work with under pressure
• you handle sensitive information with care
• You communicate early and often; proactive updates are your default
• You follow direction closely and ask the right questions when something is unclear
• You're warm and direct
• You understand that small details, done right, build long-term trust
• 3–5 years of business experience, including at least 2 years in project management or executive operations supporting C-level leaders
• Expert in Notion (calendars, databases, dashboards, templates, automations)
• Administrator-level experience with Slack (workspace setup, permissions, canvases, lists, workflows, channel management) and WhatsApp (business accounts, groups, access and security settings)
• Advanced user of Claude, ChatGPT and Gemini, and of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides)
• Hands-on experience building workflows, AI agents and automations that connect these tools (e.g., Zapier, Notion automations, Slack workflows)
• Bachelor's or Master's degree in Business required
• Exceptional written and verbal communication, with experience communicating directly with a founder or CEO
• Exceptional organization, speed and follow-through, and experience working across time zones with global, cross-functional teams
• Consumer goods or brand partnership experience strongly preferred