Oracle Project Manager

DRS IT Solutions Inc is seeking an Oracle Cloud Project Coordinator to support a major Oracle Cloud implementation during active stabilization. The role provides administrative and operational support to the project manager and program team through meeting coordination, documentation, financial tracking, and workstream follow-up.

Responsibilities:

• Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members
• Prepare meeting agendas in advance and distribute materials to participants
• Capture meeting minutes, decisions, and action items in real time
• Distribute notes and action items to attendees promptly following each meeting
• Track action item status and follow up with owners to ensure nothing is missed
• Maintain and update project documentation including trackers, logs, status reports, and schedules
• Ensure project artifacts are current, organized, and accessible to the team
• Support the PM in maintaining the consolidated issue and work order inventory
• Assist with preparing materials for steering committee meetings and leadership updates
• Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations
• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms
• Flag discrepancies or questions for PM and leadership review
• Maintain financial tracking logs and assist in preparing summary reports
• Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications
• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams
• Support onboarding of new team members or vendors by preparing orientation materials and coordinating access
• Handle general administrative needs that support smooth program operations

Requirements:

• Strong organizational skills and attention to detail — this role lives and dies by follow-through
• Experience supporting project teams in a coordination or administrative capacity
• Comfortable managing multiple workstreams and priorities simultaneously without losing track of details
• Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar platforms
• Clear, professional written and verbal communication skills
• Ability to take initiative and work independently once direction is given
• Experience supporting enterprise software or ERP implementations
• Familiarity with project coordination tools such as Smartsheet, Jira, or similar
• Public sector or government experience
• Experience reviewing vendor invoices or tracking contract financials