Project Manager

Seeking.com (Reflex Media) is hiring a Project Manager for its Program Management team. The role owns concurrent projects from intake through closeout across engineering, product, AI, and marketing, while supporting portfolio reporting and OKR planning.

Responsibilities:

• Own a slate of concurrent projects from intake through closeout. Write the project charter for each: objective, success metric, sponsor, scope, milestones, and budget where one applies
• Break scope into a work breakdown, a realistic schedule, and a critical path. Keep baselines honest as the work evolves
• Choose the delivery approach that fits the work: predictive, Agile, or hybrid
• Run kickoffs, working sessions, and project standups for the projects you own. Facilitate sprint planning, reviews, and retrospectives where a team needs them
• Close every project with a retrospective and a lessons-learned entry in Confluence
• Guard scope. Every change request gets a written impact on timeline, cost, and resources, and a named decision-maker
• Maintain a RAID log (risks, assumptions, issues, dependencies) for every project. Surface each risk early with a proposed mitigation
• Map dependencies between engineering and marketing and resolve them before they become blockers
• Manage vendor and contractor deliverables against their statements of work
• Publish a weekly status for each project: health, progress against milestones, risks, and decisions needed. Short, specific, and read once
• Feed accurate project-level data into the portfolio view the Director of Program Management presents to the Co-CEOs
• Tailor communication to the audience. An engineer, a marketer, and a Co-CEO each get the level of detail they need
• Escalate early when a project is at risk. Bring the problem, the options, and your recommendation
• Keep every project you own clean in Jira and Monday: named owners, due dates, current status, and a definition of done
• Lead the cleanup of legacy epics from abandoned projects. Confirm status with the original teams, archive or close what is finished or dead, and re-plan anything that still matters
• Apply the draft intake and governance framework on live projects and report back on what works and what needs to change
• Build templates, checklists, and runbooks so each new project starts faster than the last
• Link each of your projects to the Key Result it serves, so every project has a clear line to a company objective
• Support the Director of Program Management in running quarterly OKR planning and weekly check-ins in Monday: prepare the data, collect updates, and track follow-ups to closure

Requirements:

• Three or more years of hands-on project management experience delivering software, digital, or marketing projects, with several projects running at once
• A delivery record you can quantify. On-time rates, cycle times, defect rates, or budget performance you improved, and by how much
• Command of core project management practice: charters, schedules, critical path, RAID logs, change control, and stakeholder management
• Comfortable running Agile, predictive, and hybrid delivery, and choosing the right approach for the work
• Hands-on experience with Jira and a work management platform such as Monday or Asana
• Accountability with warmth. You hold engineers, marketers, and leaders to their commitments, and they come away feeling helped
• Clear, concise writing. Your status updates and meeting notes stand on their own
• Business acumen. You understand why each project matters to the company and you manage toward that outcome
• Comfortable owning OKR-linked work. You know the difference between an activity and an outcome, and you can tie a project to the Key Result it moves
• AI fluency. You use Claude, ChatGPT, or similar tools every day to draft status updates, summarize meetings, and analyze project data, and you can describe the workflows you have built
• PMP, CAPM, PMI-ACP, CSM, or equivalent certification
• Experience at a consumer subscription, marketplace, or high-growth digital product company
• Experience managing vendor or agency work: SOWs, change orders, and deliverable reviews
• Familiarity with Six Sigma, Lean, or a similar process improvement method
• Experience configuring Jira or Monday workflows, automations, and dashboards
• Experience at a founder-led company where process is being built alongside the work
• Bachelor's degree or equivalent professional experience