Project Manager

Real Chemistry is a global healthcare communications and marketing agency serving pharmaceutical and biotech clients. The Project Manager will lead medical affairs projects from initiation through closeout, managing planning, coordination, budgets, reviews, approvals, timelines, and deliverables across cross-functional internal and external teams.

Responsibilities:

• Clearly communicate expectations to internal teams and vendors to support the efficient flow of work throughout the agency
• Partner with key agency teams to ensure projects stay on track and agreed-upon milestones are met, including Account, Scientific/Medical, Editorial, Creative, Studio, Print Production, Strategic Planning, Information UX, Technology, and Programming teams
• Plan, schedule, and monitor work to meet timeline, budget, and quality goals in accordance with relevant guidelines
• Collaborate with finance and accounting teams on revenue recognition/invoicing processes
• Participate in client and stakeholder meetings as needed, with a clear understanding of project status and timelines to respond to relevant questions and provide project updates when appropriate
• Perform risk planning and mitigation to minimize project risk
• Help create service or departmental standard operating procedures
• Route deliverables to appropriate core team members for review and signoff via the electronic project routing system
• Ensure signoff prior to key milestones, including core team review, medical/scientific review, client review, vendor handoff, and final release
• Develop detailed work plans, schedules, and status reports to keep internal teams, clients, and external partners aligned throughout the project life cycle
• Serve as a day-to-day project lead, helping define scope and objectives while motivating cross-functional teams to deliver high-quality work on time and on budget
• Coordinate project deliverables from concept through delivery, ensuring the appropriate internal departments, reviews, approvals, and handoffs are engaged at each stage
• Support adherence to agency process and manage the quality assurance phase for all projects

Requirements:

• 3+ years of Project/Program Management or relevant experience
• 2+ years of experience in budget management
• Working familiarity with industry-specific processes, including medical, legal, regulatory, and client review
• Background working on teams focused on medical affairs, scientific communications, medical education, or related non-promotional healthcare communications projects
• Demonstrated track record of leading small- to medium-scale projects from conception through completion
• Experience working cross-functionally with medical/scientific, editorial, account, creative, and project management partners to deliver high-quality products and services
• Proficient in creating timelines and tracking progress against schedules
• Ability to communicate clearly and concisely with technical and non-technical teams across multiple business areas; excellent written, verbal, presentation, and interpersonal skills