Executive Assistant & Special Projects Manager

Parallel is a multi-state cannabis company operating in Florida, Massachusetts, and Texas. The Executive Assistant & Special Projects Manager supports the Executive Leadership Team through high-level administrative assistance, operating cadence management, cross-functional project execution, and stakeholder coordination.

Responsibilities:

• Provide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time
• Coordinate and prepare materials for key meetings (ELT, Board, Cross-functional Leadership Forums)
• Manage inbound requests and communications, ensuring alignment with enterprise priorities
• Draft, edit, and refine executive communications on behalf of ELT members
• Coordinate complex travel, logistics, and executive-level engagements
• Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)
• Ensure alignment across functions on priorities, deliverables, and timelines
• Track key initiatives and follow-ups, holding teams accountable to commitments
• Support development of executive-level materials (dashboards, one-pagers, board updates)
• Lead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives)
• Build and manage project plans, timelines, and stakeholder communication
• Identify risks, surface insights, and drive solutions in partnership with functional leaders
• Act as a force multiplier to accelerate execution of priority initiatives
• Serve as a central coordination point across ELT members and their teams
• Ensure clear, concise, and timely communication of decisions, priorities, and updates
• Support alignment between enterprise functions and state-level teams
• Maintain a high level of professionalism and confidentiality across all interactions

Requirements:

• Age 21 or over
• High School Diploma or equivalent
• 4 Year Business Degree Required
• 5–10+ years of experience in executive support, consulting, business operations, or project management
• Experience supporting multiple senior executives or leadership teams in a fast-paced environment
• Strong business acumen with the ability to understand financial and operational drivers
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage competing priorities and execute with speed and precision
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
• Proactive & Solutions-Oriented: Anticipates needs and drives outcomes
• Highly Discreet: Trusted with sensitive and confidential information
• Structured & Organized: Brings clarity to complex, fast-moving environments
• Strong Communicator: Effective across all levels of the organization
• Execution-Focused: Drives accountability and results across teams
• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG)