Associate Director Project & Portfolio Management

The College Board is a mission-driven nonprofit focused on expanding educational and career opportunities. The Associate Director, Project & Portfolio Management will manage the full lifecycle of prototype and pilot initiatives, coordinate cross-functional execution, and maintain portfolio visibility. The role will also own knowledge management systems, document workflows, agile planning, and decision-ready materials.

Responsibilities:

• Own project management across the full lifecycle for the team's portfolio of prototype and pilot initiatives, including timelines, milestones, dependencies, and decision gates
• Coordinate the team's cross-functional work: convene contributors, track commitments, and keep workstreams aligned to charters and deadlines
• Operate the team's project intake and kickoff process, from intake through retrospective, so each initiative starts and closes with consistency
• Track risks, blockers, dependencies, open questions and decisions across active initiatives, and escalate items that threaten timelines or go/no-go gates
• Build and maintain trackers and status reporting that give the team and leadership a clear, current view of portfolio health
• Support pilot execution by coordinating logistics, stakeholder communications, timelines, and launch readiness activities
• Maintain visibility across the team's portfolio of active initiatives, pilots, and evaluation efforts, ensuring work remains aligned with strategic priorities
• Own the team's document and knowledge management system, including the artifact library, templates, version control, naming conventions, and access
• Maintain the library of reusable artifacts (pilot charters, decision memos, evaluation plans, project briefs) so they are easy to find, reuse, and hand off
• Manage document workflows: drafting support, routing for review, and final production of decision-ready materials
• Capture and organize team decisions, learnings, and process improvements so knowledge persists across initiatives
• Facilitate agile-style planning including sprint or cycle planning, standups, backlog grooming, and retrospectives

Requirements:

• 4+ years of experience in project or program management, with demonstrated ability to manage complex, multi-stakeholder portfolios across their full lifecycle, (including timelines, dependencies, risks, and decision gates) in an ambiguous, fast-moving environment
• Experience owning knowledge and document management systems, including building templates, version control, and reusable artifact libraries
• Strong writing, editing, and document production skills: able to shape, produce, and route clear, well-structured materials under tight timelines
• Ability to travel up to 10% of the time for team and stakeholder meetings
• A passion for expanding educational and career opportunities and mission-driven work
• Curiosity and enthusiasm for emerging technologies, with a willingness to experiment with and adopt new AI-driven solutions and comfort with learning and applying new digital tools independently and proactively
• Clear and concise communication skills, written and verbal
• A learner's mindset and a commitment to growth: welcoming diverse perspectives, giving and receiving timely, respectful feedback, and continuously improving through iterative learning and user input
• A drive for impact and excellence: solving complex problems, making data-informed decisions, prioritizing what matters most, and continuously improving through learning, user input, and external benchmarking
• A collaborative and empathetic approach: working across differences, fostering trust, and contributing to a culture of shared success
• Authorization to work in the United States
• Experience with Agile methodology