Part-Time Project Manager, Internal Operations

UTM.io and McGaw are a marketing attribution platform and marketing technology consulting agency seeking a disciplined, execution-focused Project Manager for internal operations. The role will manage project cadence across both companies, track commitments and deliverables, hold owners accountable, identify risks and bottlenecks, and provide leadership with concise status updates.

Responsibilities:

• Translate leadership commitments and departmental initiatives into tracked projects with clear owners, deliverables, and due dates
• Run the recurring project cadence across both companies: prepare agendas, facilitate status reviews, capture decisions, and publish follow-ups the same day
• Monitor progress against schedule across marketing, product, and sales at UTM.io, and across sales, marketing, client services, and executive initiatives at McGaw
• Chase down owners on overdue or at-risk items directly, and escalate to Dan or Nik when a deadline is genuinely in jeopardy
• Maintain a single source of truth for project status in Notion and Trello so any executive can see where anything stands without asking
• Break large initiatives into sequenced milestones, flag dependencies between departments, and identify bottlenecks before they become missed dates
• Produce a concise weekly status summary for leadership covering what shipped, what slipped, and what needs a decision
• Identify recurring process gaps and propose lightweight fixes, then document the resulting workflow
• Manage the intake of new project requests so work is prioritized deliberately rather than by whoever asked most recently

Requirements:

• 3+ years managing projects in a SaaS, agency, or professional services environment, with a track record of delivering on schedule
• Comfort holding senior stakeholders accountable. You can tell an executive their deliverable is late, professionally and without hesitation
• Strong written communication. Your status updates are short, specific, and require no follow-up questions
• Proficiency in Notion (databases, views, templates) and Trello, plus Slack and Google Workspace
• Working fluency with AI tools such as Claude for drafting, summarizing, and organizing project information
• Self-directed operation. At 5 to 15 hours per week you will not be managed closely, and you will need to protect and prioritize your own time
• Meticulous follow-through. Nothing you touch gets dropped
• Ability to context-switch between two companies with different rhythms, one a product company and one an agency
• Availability: your working hours must overlap meaningfully with US Eastern Time business hours to attend recurring leadership and departmental meetings
• Location: East Coast US or Europe
• Experience supporting a founder or CEO across multiple entities
• Familiarity with martech, marketing analytics, or attribution concepts
• Background in agency client services or delivery operations
• Experience standing up or restructuring a project tracking system from scratch