Part-Time Office Administrator

Job Summary:

The Part Time Office Administrator is responsible for creatively and efficiently managing the office procedures, light inventory/warehouse and provide excellent customer service for internal and external customers.

Responsibilities:

• Maintain and protect assigned Company assets.
• Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction.
• Work in compliance with the Company’s policies and procedures including safety manual with safety of self and others in mind at all times.
• Accurate and timely documentation including, but not limited to, timecards
• Available to work outside of, or in addition to normal businesses hours.
• Work proactively and in a positive manner with co-workers.
• Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests.
• General administrative support of the office as needed, including office supplies, petty cash management, filing and data entry
• Facility upkeep and maintenance as needed
• Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and deliver/ship.
• Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC)
• Reconcile jobs and process returns prior to close out.
• Create new Sales Orders for Direct Ship customers
• Light warehouse and inventory, including:
• Shipping & Receiving functions
• Scanning packing lists to Supply Chain Services daily
• Staging & tracking of installation and service materials
• Tracking and maintenance of inventory materials including quarterly inventory counts
• Handle travel arrangements for overnight work as needed
• Coordinate company apparel orders and safety equipment as needed
• Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas.
• Other duties as assigned

Required Qualifications:

• High School diploma or equivalent 
• Proficiency with Microsoft Office, including Excel, Word and Outlook, and computerized business systems as demonstrated by a minimum of 2 years of experience
• 1 year of experience with general administrative duties in an office environment
• 1 year of customer service experience
• Valid Driver’s license with acceptable driving record

 

Preferred Qualifications:

• Some understanding of commercial construction's work environments. 

 

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate in English, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers
• Manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment
• Sitting, standing, walking in office environments and construction sites
• The employee must occasionally lift and/or move up to 50 pounds and may be required to work at heights over 1.8m (6 feet)

Working Conditions: 
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.
  
  

Additional Information:

• Working Hours: This position generally works Monday- Thursday 9am-2pm (flexible) 
• Travel Requirements: Some local travel may be required 
• Benefits:
• 401K w/ company match
• Employee Assistance Program