Event Vendor Operations Coordinator

Description

Robert Half is seeking an Events Vendor Operations Coordinator for a contract opportunity supporting a fast-paced events organization. This role is responsible for managing vendor execution, order coordination, inventory management, and event logistics across multiple concurrent events nationwide. The ideal candidate is highly organized, detail-oriented, and experienced working with vendors, project timelines, and operational processes within an events, logistics, or project management environment. This contract is fully remote, goes to at least the end of the year, and is 40 hours per week.

Responsibilities:

• Manage event execution from order placement through post-event completion, ensuring deadlines and deliverables are met.
• Serve as the primary point of contact for vendors, coordinating inventory, pricing, availability, and order fulfillment.
• Track project timelines, floorplans, delivery schedules, installations, and production updates across multiple events.
• Proactively communicate project updates, resolve issues, and coordinate changes with vendors and internal stakeholders.
• Support vendor onboarding, performance tracking, invoice reconciliation, and ongoing operational process improvements.

Requirements

Requirements:

• 2+ years of experience in event operations, project coordination, logistics, vendor management, or a related field.
• Proven ability to manage multiple projects simultaneously in a fast-paced environment while maintaining strong attention to detail.
• Excellent communication, organization, and problem-solving skills with experience working cross-functionally with vendors and stakeholders.
• Proficiency with Microsoft Office (particularly Excel), Google Workspace, Salesforce, Airtable, and other project management tools.
• Willingness to travel up to 20% as needed; experience supporting event logistics, order management, and operational execution preferred.

Innovation starts with people.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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