Assistant Project Manager - Colorado

Real Projectives® is a company focused on delivering high-quality project management services. The Assistant Project Manager will support project managers in completing various project engagements, ensuring detailed and precise work while coordinating with team members and vendors.

Responsibilities:

• Assist project managers to plan, execute and control projects
• Maintain project financial tracker spreadsheet
• Coordinate and attend project meetings and site visits; prepare respective minutes/notes
• Review progress documentation, compile and distribute comments, and track responses
• Observe work completed and help team maintain quality
• Review and analyze project information to best forecast delivered outcomes
• Facilitate effective communications among internal and external project team members
• Identify and track issues to help resolve challenges and avoid adverse claims
• Travel to sites and observe work progress to maintain timely project knowledge
• Support establishing, creating, and maintaining project schedules and budgets to reflect latest commitments, invoices, payments, and projections
• Track task lists and prioritize action items
• Prepare monthly internal and client project status reports and evaluations
• Support project team with due diligence review, status of entitlements, approvals/permits
• Help identify, evaluate, and select project team of consultants; review proposals
• Communicate issues with project teams to ensure owners, designers, consultants, and contractors are appropriately informed
• Support preparation and distribution of bid packages; evaluate bids received
• Evaluate contractor/vendor, products, services, and alternatives
• Help draft contractor/vendor contracts, agreements, and purchase orders
• Track the submittals and RFI processes to advise team where attention needed
• Receive and code project invoices, applications for payment, and supporting documentation
• Compile monthly funding/draw packages & work with owner/lender to get invoices paid
• Track and evaluate change requests and change orders
• Attending and document construction progress meetings
• Track construction inspections, testing, commissioning, and use/occupancy approvals
• Identify and create punch lists and ensure satisfactory completion
• Expedite preparation and collection of as-builts, warranties, and close out documentation
• Directly oversee certain smaller renovation/TI projects and/or manage portions of large projects as experience and skills enable
• Help project team to estimate and prepare proposals for new engagement as needed
• Assist as requested with corporate initiatives to improve the way that we do business
• Seek opportunities to network and attend industry events to promote our brand and help us grow
• Contribute to team effort by performing other duties when requested

Requirements:

• Candidates must reside within the state of Colorado
• Proficient at using computers and software including Microsoft Windows, Outlook, Teams, Word, Excel, & PowerPoint, as well as various internet browsers
• Effective organizational and time management skills
• Fluent in spoken and written English language
• Valid driver's license with ability to safely operate a vehicle
• This position frequently works in an office environment and sits at a desk for extended periods of time and requires dexterity to operate general office equipment
• The person in this position will frequently communicate with peers, managers, subordinates, and clients, and must be able to exchange accurate and timely information in these situations
• This position may require frequent walking, bending, kneeling, standing, climbing and reaching, and will require sitting for extended periods of time
• This position will occasionally traverse construction sites where the terrain may be uneven
• The person in this position may occasionally travel via personal vehicle regionally and via commercial transportation nationally
• The person in this position may need to occasionally lift and carry up to 25 lbs
• Bachelor's degree in construction, building engineering, real estate, or architecture preferred or in another field subject to equivalent work experience
• Experience in construction or real estate industry preferred
• Familiarity with online project and file platforms such as Dropbox, Procore, Fieldwire, E-Builder, etc. desirable