Administrator, HR Business Partner (Contract)

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Purpose of the Job

Support the implementation Human Resource talent acquisition strategies, focusing in providing various types of support to HR Business Partner, from administering recruitment process up to extensive data management to support the business goal.

Primary Responsibilities

• Support HR Business Partner to in the full lifecycle of recruiting process.
• Support recruitment administration and coordination in efficient manner and propose ideas of improvement to simplify the process.
• Compose and maintain employees' data or report.
• Support a culture of continuous improvement by creating efficiencies, technology initiatives and reducing complexities (priority on the internal processes) where possible, and more proactive in driving discussion with related stakeholders in the branch/regional to streamline the process out without jeopardizing internal procedures and requirements.
• Deliver extraordinary customer service to enhance function's reputation and meet customer's expectations.
• Ensures candidates, recruiters, and hiring managers have accurate and timely information throughout the recruitment process.
• Provides excellent customer service (i.e., candidates, hiring managers, and talent acquisition colleagues) and consistently seeks to improve service delivery using stakeholder feedback.
• Ensures the seamless scheduling of candidate interviews with hiring managers and interview teams coordinating candidate travel if applicable.
• Provides input to and helps develop guidelines and procedures for the recruiting function and collaborates and contributes to department’s continuous improvement.
• Administers onboarding and pre-hire processes for selected candidates including coordination of the background screening.
• Ensures each step of the recruitment process is performed in accordance with relevant policies and procedures.
• Escalates potential non-compliance issues to leadership for resolution.
• Acts in accordance with relevant compliance guidelines, processes and procedures.

General Requirements

EDUCATION
Degree or equivalent work experience equally preferable

WORK EXPERIENCE
• Relevant experience in human resources administration or operations support, or administrative experience including scheduling of candidate interviews with hiring managers and interview teams
• Proficient with Applicant Tracking Systems (ATS) or Human Resources Information Systems (HRIS) and Microsoft Office products

FUNCTIONAL SKILLS
Ability to:
• manage multiple priorities
• build relationships and partner across the organization
• provide exceptional customer service
• accurately capture and maintain data throughout the recruitment process (e.g., job requisitions, resumes/CVs, candidate correspondence, interviewing, offers, onboarding support)
• maximize use of calendar/scheduling tools
• respond to inquiries
Willingness to:
- become very proficient with the current applicant tracking system (ATS), Workday
• become well versed with laws and regulations related to recruitment

FOUNDATIONAL SKILLS
• Communicates effectively
• Is detail-oriented and focused
• Learns while doing
• Develops analytical, critical thinking, and decision-making skills
• Exercises sound judgement and strives for continuous improvement
• Demonstrates optimism, resilience, flexibility, and openness to others' ideas
• Follows curiosity
• Actively listens and asks thoughtful questions
• Leverages available technology to achieve efficiency and results
• Engages inclusively and with intent
• Always acts with integrity
• Possesses a strong sense of urgency and customer service
• Values accountability, integrity, quality
• Is flexible and agile, able to meet changing demands in a dynamic work environment
• Results driven, with a strong sense of accountability
• Ability to demonstrate sound judgement
• Is able to multi-task and prioritize work to meet the needs of various constituencies
• Ability to escalate issues to appropriate parties and maintain strict confidentiality
• Excellent verbal and written communication skills with strong attention to detail
• Thrives when collaborating

Mitsubishi UFJ Financial Group (MUFG) is an equal opportunity employer. We view our employees as our key assets as they are fundamental to our long-term growth and success. MUFG is committed to hiring based on merit and organsational fit, regardless of race, religion or gender.