Country Singapore City SINGAPORE

Area
Singapore

Workplace location SINGAPORE-FRASERS TWR(SGP) Employer company TotalEnergies Trading Asia Pte Ltd Domain Logistics Type of contract Fixed term position

Contract duration

12 Months Experience Minimum 3 years

Context & Environment

Administrative involvement – internationally – in the daily management of files
Collaborative and supportive job
The jobholder is in contact with multiple internal stakeholders: Operations, Credit, Accounting and Treasury in TTA and TOTSA Geneva
The jobholder is in contact with multiple external stakeholders: Bank Credit Officer, Customers, Insurance Brokers, Archive Service Providers
Use of digital / IT tools and TotalEnergies ETRM software

Activities

Reporting To: Manager, Trading Operations, Manager, Trading Operations, Mid Dist, Bio, Pacific & Settlement

JOB DIMENSION

Archive documents
Provide support for the collectionand/or issuanceof insurance certificates
The jobholder will take part of the workload of Operations for all grades (Crude, Petroleum Products, LPG, Biofuels and Petrochemicals), on cargo invoicing, incorporating administrative support in relation to invoicing and payment follow-up, including involvement in the inspections and storage invoices payment processes, on BL endorsement, document dispatch under open credit and through Letter of Credit guarantee.

ACTIVITIES

Receive and track documents, and record date of receipt in ETRM (Energy Trade & Risk Management) software “Medissys” - internal trading software.
Carry out the shipments invoicing processes In & Out, upon approval of provisional and/or final pricing and quantity figures.
Participate to the working capital requirements for the quarter closings (discounting, banking Factoring, …etc…)
Prepare documents for presentation to banks or counterparties and record date of sending in ETRM software “Medissys”.
Upon approval by the Operators, generate payment for inspection /storage costs.
Upon approval by the Operators, if the estimates are already entered in “Medissys” by the Operator in charge of the storage, generate payment for storage costs.
Support the Operators in stock reconciliation, if needed.
Prepare and collect insurance certificates from TTA’s insurance brokers.
Prepare, scan and send the documents needed by Demurrage department in Paris.
Follow up on aging report /unpaid list sent by Treasury, and support the Operators to prompt customers to respond to reminders.
Analyse, in liaison with Accounting, and with the help of the Operators, suppliers’ and customers’ overdue accounts.
Offer pro-active support to the Operators to calculate possible recoverable late payment interests.
Perform daily monitoring of “Medissys” reporting screens at the request of the Operators and/or Operations Manager ( payments approvals , Invoicing follow up , outstanding payments …etc…).
Make improvement suggestions, with a digital mindset, to create better efficiency and productively deliver day-to-day work tasks.
Maintain and manage the filing and archival of physical documents /e-documents in a methodical and logical manner for TTA and TOTSA.

Candidate Profile

Education and Work Experience

Bachelor’s Degree in Business, Mathematics, Logistics /Supply Chain, Maritime Studies or a related field
At least 2 to 3 years of professional experience in the same function would be a plus

Language

Fluent in written and spoken English
Proficiency in other language(s) will be an advantage

Technical Skills

Microsoft Office

Essential Qualities

Rigourous
Pro-active
Team spirit
Show and take initiative
Commercially minded
Receptive
Curious
Demonstrates digital mindset and the ability to acquire new digital skills is necessary

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

Trading Operations Settlements (Fixed Term Contract)

Key skills

About this role

Context & Environment

Activities

Candidate Profile

Additional Information